Office & Team Assistant (all genders) - Part-Time

GotPhoto; Berlin; Vor Ort; EUR 40.000 - 52.000; Vollzeit

Benefits dieser Stelle

26 days leave

Education budget

Benefits at Work discounts

Probonio perk budget

Zusammenfassung

GotPhoto in Berlin is seeking an Office & Team Assistant to own the daily rhythm of our workspace and support the CEO’s office. You’ll keep the office pristine, manage the returns process with Excel, and organize travel and calendar logistics in a fast-paced, international startup environment.

You’ll collaborate with the People Team to foster a positive, inclusive culture, while handling administrative tasks with independence, discretion, and a proactive mindset, delivering visible daily impact.

Qualifikationen

• Experience in office management or team assistance in fast-paced environments.
• Experience coordinating tasks across physical and digital domains.
• Exposure to SaaS or tech startups is a plus.

Aufgaben

• Keep the Berlin office tidy and welcoming, owning the morning look and feel.
• Manage returns logistics and inventory, track items via Excel.
• Coordinate CEO calendar, travel itineraries and prevent scheduling conflicts.
• Partner with People Team to foster a positive workplace culture.

Kenntnisse

Office management

Calendar management

Bilingual English/German

Excel proficiency

Tools

Google Workspace

Google Calendar

Microsoft Excel

Jobbeschreibung

Office & Team Assistant

At GotPhoto, we are transforming a highly manual industry—Volume Photography—into a seamless digital experience. As our Office & Team Assistant, you act as an operational self‑starter who loves variety: from ensuring our physical space looks pristine and managing our product returns process, to keeping the CEO‑office's calendar and team perfectly organized. If you are proactive, deeply structured, and love a hands‑on environment where your work has a daily visible impact, let’s talk!

What You Will Do

• Champion our Office Environment: Take absolute ownership of the morning look and feel of our Berlin workspace; manage physical tidiness, keep standard office areas organized.
• Streamline the Returns Lifecycle: Manage the daily incoming logistics and inventory for package returns, ensuring items are processed, tracked via Excel, and organized within a tight daily window.
• Empower our CEO‑office: Act as the strategic time manager for our CEO‑office; proactively handle calendar scheduling, coordinate travel itineraries, and shield them from scheduling conflicts or double‑bookings.
• Build a Vibrant Workplace Culture: Partner closely with the People Team to create an organized, positive atmosphere where employees and visitors love to spend their time.

What You Bring

Experience

• The Operational Core: You have a background in Office Management, Team Assistance, or a deeply customer‑centric environment such as a premium hotel reception or hospitality desk.
• Fast‑Paced Fluency: You have previously worked in environments that required handling physical tasks alongside digital coordination seamlessly.
• SaaS or Tech Exposure: Experience working in a dynamic, international startup or scale‑up ecosystem is a plus.

Skills

• Tool Proficiency: You are fully literate in Google Workspace (especially Google Calendar) and comfortable managing spreadsheets in Microsoft Excel.
• Flawless Communication: You possess strong, clear verbal and written communication skills in English and German.
• Organizational Brilliance: You know how to prioritize incoming tasks dynamically, keeping logistical data organized while simultaneously managing executive travel requests.

Mindset

• Hands‑on & Proactive: You don't wait for a manual; you see what needs to be fixed, tidied, or adjusted and you take immediate care of it.
• Deeply Autonomous: You enjoy having ownership over your domain, working independently to hit daily operational goals.
• High Trust & Discretion: You possess the professional maturity and discretion required when handling executive logistics and collaborating directly with C‑level leadership.

Why You’ll Love Life at GotPhoto

• Recharge & Unwind: We value your downtime. You start with 26 days of leave, plus we love to top that up with additional discretionary “X‑days” to make sure you’re truly rested.
• Multicultural & Inclusive Team: We thrive on diverse perspectives. Our international team fosters a culture of mutual respect and professional exchange, ensuring that fresh ideas and tolerance are at the heart of everything we build together.
• Fuel Your Growth: We’re big on learning. You’ll get a dedicated education budget to explore new ideas and grow professionally.
• Exclusive Employee Discounts: Get more for your money with access to the “Benefits at Work” platform, offering significant discounts on top global brands.
• Your Benefits, Your Choice: Through Probonio, you get a monthly budget to spend on what matters to you—whether that’s your public transport pass or other flexible perks that fit your lifestyle.

What Matters to Us

Research shows that candidates from underrepresented backgrounds may refrain from applying for positions if they feel they don't meet all qualifications. We strongly encourage you to apply if you’re interested: we're excited to discover how your distinctive experience can enhance our team!

We work as one team. Wherever you come from. However, you identify. We believe in equal opportunities.