Office Team Assistant (m / w / d)

VIG RE zajišťovna, a.s. Niederlassung Deutschland; München; Hybrid; EUR 30.000 - 42.000; Vollzeit

Zusammenfassung

Join a dynamic team as an Office Assistant at a leading reinsurance company in Munich. This full-time role offers a unique opportunity to support senior management and engage in various business functions, enhancing your professional development within a vibrant international culture. The position is initially a fixed-term contract to cover maternity leave, with possibilities for extension. Ideal candidates will have proven experience, strong organizational skills, and a proactive mindset.

Leistungen

Attractive, performance-oriented remuneration package

Opportunity for professional development

Flexible work environment

Qualifikationen

• At least 2 years in a similar supporting or administrative role, ideally in an international or corporate environment.
• Self-starter who can anticipate needs and work independently with confidence.
• Strong organizational skills ensure deadlines are met, and tasks are managed efficiently.

Aufgaben

• Provide comprehensive support to office and team members with daily operational tasks.
• Coordinate meetings, prepare agendas, and facilitate event organization.
• Handle correspondence, administrative tasks, and office management duties.

Kenntnisse

Excellent Communication

Organizational Skills

Proactive

Service-Oriented

Flexible

Jobbeschreibung

VIG Re, the reinsurance arm of Vienna Insurance Group, is a young, energetic, and internationally active company with a strong presence across Central and Eastern Europe. We pride ourselves on our collaborative spirit, continuous professional growth, and a colourful company culture that sets us apart in the reinsurance market. If you're passionate about supporting teams and thrive in a fast-paced environment, we'd love to hear from you! Learn more at www.vig-re.com .

We are seeking a motivated, proactive Office Assistant to become an integral part of our Munich office. This position offers you the chance to be more than just an administrative assistant — you will play a key role in supporting a dynamic team responsible for various business functions. The role involves supporting the management team and ensuring the smooth operation of the office and day-to-day business processes. The position is now opened as a replacement for maternity leave for 2 years with potential prolongation in the future.

• Provide comprehensive support to our office and team members with daily operational tasks.
• Support the Managing Director and other senior team members, ensuring seamless communication and scheduling.
• Coordinate meetings, prepare agendas, and facilitate internal and external event organization in cooperation with the colleagues in Prague.
• Support the organization of client meetings, conferences, and internal events both within Munich and externally.
• Handle correspondence, administrative tasks, and office management duties professionally and efficiently.
• Assist with travel arrangements, including booking transportation and accommodation, and ensure smooth logistics for business trips.
• Maintain office technical equipment and supplies, supporting a productive work environment.
• Play an integral role in supporting various business projects and functions within the office, contributing to a positive, well-organized work culture.
• Proven Experience : At least 2 years in a similar supporting or administrative role, ideally in an international or corporate environment.
• Proactive & Independent : A self-starter who can anticipate needs and work independently with confidence.
• Service-Oriented : Committed to providing exceptional support to senior management and colleagues alike.
• Professional & Discrete : You operate with high professionalism and handle sensitive information responsibly.
• Excellent Communication & Interpersonal Skills : You build strong relationships and communicate effectively with diverse stakeholders.
• Flexible & Adaptable : You thrive in a dynamic environment and adapt quickly to changing priorities.
• Organized & Multitasking Pro : Your strong organizational skills ensure deadlines are met, and tasks are managed efficiently.
• Opportunity for professional development in one of the leading insurance groups in Central and Eastern Europe
• Full-time job-based in Munich, Germany
• A dynamic and truly international culture
• Attractive, performance-oriented remuneration package
• Flexible and hybrid work environment
• Fixed-term contract for 2 years, to cover maternity leave.
• Starting date : Immediately available or upon agreement.