Office Operations Manager

ISCC - International Sustainability and Carbon Certification; Köln; Hybrid; EUR 40.000 - 60.000; Vollzeit

Zusammenfassung

Join ISCC as an Office Manager and play a vital role in ensuring smooth operations across multiple companies. You will coordinate administrative processes, support onboarding, and manage vendor relationships while fostering a collaborative team environment. This position offers a hybrid work setup, generous vacation, and professional development opportunities.

Leistungen

Great Team Environment

Flexible working hours

30 vacation days plus 3 additional days

Annual bonus scheme based on performance

Subsidized Urban Sports Club membership

Qualifikationen

• Several years of experience in office management, ideally in a multi-company setting.
• Excellent communication skills in German and English (at least C1).
• Hands-on mentality and enjoyment of working in a dynamic environment.

Aufgaben

• Central organization and coordination of all administrative office processes across five companies.
• Onboarding support for new employees, including access, equipment, and workspace setup.
• Contract and vendor management for services like cleaning and insurance.

Kenntnisse

Organizational skills

Communication skills

Presentation skills

Problem-solving

Ausbildung

Completed commercial training or university degree

Tools

MS Office

Jobbeschreibung

YOUR TASKS

You are an organisational talent with an eye for the big picture? Then become part of ISCC System GmbH and take on a key role in office management for our company and four affiliated sister companies. You will ensure that our internal processes run smoothly, that day-to-day business runs efficiently, and that the teams can concentrate on their core tasks — across all companies and with a focus on the future.

Your main duties will be:

1. Central organization and coordination of all administrative office processes across five companies
2. Optimization and standardization of internal workflows and office procedures across locations
3. Interface function between Management, HR, IT, Accounting, and external service providers
4. Responsibility for office infrastructure: workplace setup, equipment, mail, vehicle fleet, suppliers
5. Onboarding support for new employees, including access, equipment, and workspace setup
6. Conducting onboarding sessions on Office Administration & Health and Safety
7. Support in planning and organization of internal events (e.g., meetings with external stakeholders, workshops, company events)
8. Contract and vendor management (e.g., cleaning services, insurance, facility providers)
9. Creation and maintenance of office documentation, checklists, handbooks, etc.
10. Support with travel management and general administrative duties for the executive team
11. Checking and ensuring the tidiness, cleanliness, and maintenance of the office premises and all associated equipment and devices

YOUR PROFILE

• Completed commercial training or comparable qualification, such as a university degree in humanities, psychology, business management, or related fields
• Several years of experience in office management, ideally in a multi-company setting
• Strong organizational and coordination skills
• Excellent communication skills in German and English (at least C1)
• Very strong presentation skills and the ability to explain complex issues simply
• Proficient in MS Office; experience with digital administration tools is a plus
• Hands-on mentality and enjoyment of working in a dynamic environment
• A structured, independent, solution-oriented working style
• A true service-oriented mindset with an approachable, friendly, and diplomatic manner

WHY US?

We are an international and diverse team of passionate and experienced experts, joining forces for a sustainable future! We believe that our team is our core asset, and we support our people as best we can.

To help you build your future and thrive with us, we offer:

• Great Team Environment
• Various team events throughout the year (Celebrating Diversity, Summer Team Event, Christmas Party)
• Close collaboration with our sister companies Meo Carbon Solutions GmbH, GRAS Global Risk Assessment Services, 4C Services, and ClimatePal, giving you more development opportunities

Individual learning and development plan

• Professional onboarding to help you start well with us
• Frequent feedback sessions to ensure high-quality communication and mutual reflection
• Many free language classes
• Access to technical-specific training courses
• The opportunity to work independently and shape processes
• We promote from within!

Work-Life Balance

• Hybrid setup
• 4 weeks remote work at a place of your choice (after probation)
• Flexible working hours and trust-based working time
• 30 vacation days plus 3 additional days (Christmas Eve, New Year’s Eve, Carnival Monday)
• Sabbatical options

Financial benefits

• A generous pension scheme (bAV) aligned with our sustainability values
• JobTicket/Deutschlandticket
• Annual bonus scheme based on performance

Wellness Programs

• Subsidized Urban Sports Club membership
• Active break scheme with weekly yoga sessions
• Health weeks promoting healthy habits in personal and professional life

READY TO JOIN OUR TEAM?

We look forward to hearing from you soon! Please apply via the button below with a meaningful cover letter, CV, and relevant certificates.

We are committed to equal opportunity and encourage applications from all qualified candidates regardless of age, race, gender, or other non-professional criteria.

ABOUT US

ISCC – International Sustainability and Carbon Certification is a globally leading certification system designed to promote traceable, sustainable, deforestation-free, and climate-friendly supply chains. Our certifications are widely recognized and cover sustainable agricultural biomass, biogenic wastes and residues, non-biological renewable materials, and recycled carbon-based materials. We aim to mitigate climate change and enhance transparency in global markets and supply chains. Currently, ISCC holds over 11,300 valid certificates in 129 countries.

Our close-knit team of dedicated professionals at ISCC comes from diverse backgrounds, contributing to a dynamic work environment. We work together with shared enthusiasm for sustainability and a common goal. We look forward to welcoming you to our headquarters in Cologne if you find a good fit with us.