Office Operations Manager

ISCC – the International Sustainability and Carbon Certification; Köln; Hybrid; EUR 40.000 - 55.000; Vollzeit

Zusammenfassung

Join ISCC, a leading certification system promoting sustainable supply chains, as an Office Manager. You'll play a key role in ensuring smooth operations across multiple companies, optimizing workflows, and supporting new employees. Enjoy a collaborative team environment with opportunities for personal development and a strong focus on work-life balance.

Leistungen

Flexible working hours

30 vacation days plus 3 additional days

Generous pension scheme

Annual performance-based bonus scheme

Subsidized Urban Sports Club

Qualifikationen

• Several years of experience in office management, ideally in a multi-company setting.
• Excellent communication skills in German and English (at least C1).
• Hands-on mentality and enjoyment of working in a dynamic environment.

Aufgaben

• Central organization and coordination of all administrative office processes across five companies.
• Responsibility for office infrastructure: workplace setup, equipment, mail, vehicle fleet.
• Support in planning and organization of internal events.

Kenntnisse

Organizational skills

Communication skills

Presentation skills

Problem-solving

Ausbildung

University degree in humanities, psychology, business management, or related field

Tools

MS Office

Jobbeschreibung

Your tasks

You are an organisational talent with an eye for the big picture? Then become part of ISCC System GmbH and take on a key role in office management for our company and four affiliated sister companies. You will ensure that our internal processes run smoothly, that day-to-day business runs efficiently, and that the teams can concentrate on their core tasks - across all companies and with a focus on the future.

Your Main Duties Will Be

• Central organization and coordination of all administrative office processes across five companies
• Optimization and standardization of internal workflows and office procedures across locations
• Interface function between Management, HR, IT, Accounting, and external service providers
• Responsibility for office infrastructure: workplace setup, equipment, mail, vehicle fleet, suppliers
• Onboarding support for new employees, including access, equipment, and workspace setup
• Conducting onboarding sessions Office Administration & Health and Safety
• Support in planning and organization of internal events (e.g., meetings with external stakeholders, workshops, company events)
• Contract and vendor management (e.g., cleaning services, insurance, facility providers)
• Creation and maintenance of office documentation, checklists, handbooks, etc.
• Support with travel management and general administrative duties for the executive team
• Checking and ensuring the tidiness, cleanliness, and maintenance of the office premises and all associated equipment and devices

Your profile

• Completed commercial training or comparable qualification such as a university degree in humanities, psychology, business management, or a related field
• Several years of experience in office management, ideally in a multi-company setting
• Strong organizational and coordination skills
• Excellent communication skills in German and English (at least C1)
• Very strong presentation skills and the ability to explain complex issues simply
• Proficient in MS Office; experience with digital administration tools is a plus
• Hands-on mentality and enjoyment of working in a dynamic environment
• A structured, independent, solution-oriented working style
• A true service-oriented mindset with an approachable, friendly, and diplomatic manner

Why us?

We are an international and diverse team of passionate and experienced experts, joining forces for a sustainable future! We believe that our team is our core asset and we support our people as best we can.

To help you build your future and thrive with us, we offer:

Great Team Environment

• Various team events throughout the year (Celebrating Diversity, Summer Team Event, Christmas Party)
• Close collaboration with our sister companies Meo Carbon Solutions GmbH, GRAS Global Risk Assessment Services, 4C Services, and ClimatePal, providing more development opportunities

Individual learning and development plan

• Professional onboarding to help you start well with us
• Frequent feedback sessions to ensure high-quality communication and mutual reflection
• Many free language classes
• Access to various technical and training courses
• The opportunity to work independently and shape processes
• We promote from within!

Work-Life Balance

• Hybrid setup
• 4 weeks remote work at a place of your choice (post-probation)
• Flexible working hours and trust-based working time
• 30 vacation days plus 3 additional days (Christmas Eve, New Year’s Eve, Carnival Monday)
• Sabbatical options

Financial benefits

• A generous pension scheme (bAV) aligned with our sustainability values
• JobTicket/Deutschlandticket
• Annual performance-based bonus scheme

Wellness Programs

• Subsidized Urban Sports Club
• Active Break scheme with weekly Yoga sessions
• Health weeks promoting healthy habits

Ready to join our team?

Then we look forward to hearing from you soon! Please apply via the button below with a meaningful cover letter, CV, and relevant certificates.

We are an equal-opportunity employer and encourage applications from all qualified candidates regardless of age, race, gender, or other non-professional criteria.

Apply for this job

About Us

ISCC – International Sustainability and Carbon Certification is a leading certification system promoting sustainable, deforestation-free, and climate-friendly supply chains. With over 11,300 certificates in 129 countries, we work towards mitigating climate change and increasing traceability in global markets.

Our dedicated team at ISCC comes from diverse backgrounds, sharing a passion for sustainability. We look forward to welcoming you to our headquarters in Cologne if you find a good fit with us.