Office Managerin (M/W/D)

nan; Gauting; Vor Ort; EUR 36.000 - 44.000; Vollzeit

Benefits dieser Stelle

Deutschlandticket

Company pension (bAV)

Tax-free benefits (Sachbezug)

Open-minded international team

Zusammenfassung

BESPIN, based in Munich, seeks an Office & Finance Administrator to own the finance function end-to-end and keep the office running for engineers building the platform. Startup experience is a strong plus as priorities shift quickly while details matter.

You will manage bookkeeping, payroll coordination, VAT/tax filings, and office operations with vendor management, travel bookings, and HR admin. This is a full-time, in-person role in Gauting near Munich.

Qualifikationen

• 3 years of experience as an office administrator or similar role.
• Experience in finance and office operations in a fast-paced environment.
• German language proficiency preferred.

Aufgaben

• Handle bookkeeping, AP/AR, invoicing and payments.
• Perform bank reconciliations, cash flow tracking and monthly reports.
• Manage expenses and employee reimbursements; coordinate payroll and tax filings.

Kenntnisse

Financial management

Bookkeeping

AP/AR

Cash flow tracking

Budget tracking

Payroll coordination

Tax compliance

Vendor management

HR administration

Travel planning

Document management

Power Apps

Power Automate

Microsoft 365

DATEV

Tools

Power Apps

Power Automate

Excel

SharePoint

Teams

DATEV

Jobbeschreibung

Office & Finance Administrator

Who are we

BESPIN is building a persistent eye in the stratosphere — a platform that stays overhead for months, bridging the gap between a satellite that passes over once every 90 minutes and a drone that lands after a few hours. We're based in Munich, plugged into Europe's deepest aerospace ecosystems. The team is small on purpose — every person builds.

What we are looking for

Someone who brings financial rigour and operational calm to a fast-moving deep-tech environment. You will own the finance function end-to-end and keep the office running so engineers can focus on building. Prior experience in a startup or fast-paced environment is a strong plus — priorities shift quickly here and we need someone who adapts without losing the details.

Finance & Accounting

• · Bookkeeping, AP/AR, invoice processing, and payment runs
• · Bank reconciliations, cash flow tracking, and monthly financial reports
• · Expense management and employee reimbursements
• · Budget tracking and variance analysis
• · VAT returns, tax filings, and liaison with external accountants
• · Payroll coordination including bAV, Sachbezug, and Deutschland ticket
• · Grant spend tracking and support for audits and year-end close

Office Administration

• · Vendor management, office procurement, and facilities coordination
• · HR admin: onboarding/offboarding, personnel records, employment queries
• · Travel booking, calendar management, and leadership support
• · Document management and liaison with legal, insurance, and government bodies

Tools & Automation

• · Proficiency in Microsoft Power Apps to build lightweight internal tools and dashboards
• · Experience with Microsoft Power Automate to streamline workflows — approvals, notifications, data syncs
• · Comfortable with the broader Microsoft 365 ecosystem (Excel, SharePoint, Teams)
• · Familiarity with DATEV for German bookkeeping, tax, and payroll compliance
• · Confident steering and rolling out business apps — HR, expense, document management, and e-signature tools — as the company's needs evolve

What we are not looking for

• · A pure bookkeeper with no appetite for broader operational ownership
• · Someone uncomfortable working independently without a large support team
• · Someone who needs a slow, predictable environment — things move fast and change often

What we offer

• · Competitive compensation
• · Deutschlandticket, company pension (bAV), and monthly tax-free benefits (Sachbezug)
• · An international, open-minded team that knows what they are doing
• · Based in Munich

Job Type: Full-time

Pay: From 40.000,00€ per year

Ability to commute/relocate:

• 82131 Gauting: Reliably commute or planning to relocate before starting work (Preferred)

Experience:

• office administrator : 3 years (Preferred)

Language:

• German (Preferred)

Work Location: In person