Office Manager (Teilzeit) (m/f/d)

STABL Energy GmbH; München; On-site; EUR 18,000 - 28,000; Part time

Benefits offered by this job

Hybrid/work model? not stated but list

Job summary

STABL Energy GmbH in Munich seeks a hands-on Office Manager for 15–25 hours per week, with 100% office presence. You will manage day-to-day operations, facilities, supplies, meeting rooms, visitors and basic invoicing in a growing 80-person team.

The role emphasizes reliability, organization and a welcoming work environment; English and German fluency are required for daily interactions.

Qualifications

• Experience in office management or similar hands-on operational role.
• Strong organizational skills, reliability and attention to detail.
• Service-oriented mindset with visible office presence.
• Friendly, professional communication with staff and visitors.
• Fluent German and English (written and spoken).
• Proficient in Outlook, Teams, SharePoint and Forms.
• Ability to document simple processes and manage basic tickets.

Responsibilities

• Ensure smooth day-to-day office operations and coordinate facility topics with landlord and service providers.
• Prepare meeting rooms and support improvements around shared spaces.
• Coordinate supplies, furniture, deliveries and simple invoice checks.
• Support the Visitor Log and Office Conduct Policy.
• Act as first point of contact for practical office topics and route complex issues.
• Provide operational support for internal events, company cars and travel requests.
• Maintain simple, structured documentation for office processes and requests.

Skills

Office management

Facility coordination

Team assistance

Organizational skills

Communication

Customer service

Tools

Outlook

Teams

SharePoint

Forms

Job description

Your Role

STABL is growing and professionalizing its internal structures. We’re looking for a reliable, hands-on and service-oriented part-time Office Manager to support STABL Energy’s growing team of ~80 talented professionals and to ensure that the physical office environment works reliably in day-to-day operations. This position is well suited for a part-time setup of approximately 2-3 days per week. In this role, you keep the office stable and functional: meeting rooms, supplies, visitors, deliveries, workplace order, facility coordination and direct support for employees. You are present in the office, approachable as the first point of contact for practical office questions, and help create a productive, welcoming and well-organized work environment for our employees and guests. Based in Munich, this is a part-time (15-25 hours/week) position requiring 100% office presence, with a strong focus on operational support and reliable execution rather than strategic process design.

Your mission

• Office Operations & Facilities: Ensure smooth day-to-day office operations, keep shared areas usable and organized, and coordinate facility topics with the landlord, building management, cleaning service and external service providers.
• Meeting Rooms & Shared Spaces: Prepare meeting rooms, follow up after use, coordinate room readiness, and support practical improvements around meeting rooms, kitchen/toilets and shared workspaces.
• Supplies, Furniture & Deliveries: Coordinate office supplies, furniture, consumables, packages, mail, deliveries and simple orders, including basic invoice or receipt checks where needed.
• Visitors & Workplace Conduct: Support the Visitor Log and day-to-day implementation of the Office Use & Shared Workspace Conduct Policy so that office rules are visible, clear and easy to follow.
• Office Tickets & Employee Support: Act as the first point of contact for practical office topics, capture office-related requests cleanly, solve small issues quickly or before they occure, answer recurring office questions, and route more complex topics to the relevant Enablement role.
• Events, Travel & Company Cars: Provide operational support for internal events, company cars and travel-related requests.
• Documentation & Coordination: Maintain simple, structured documentation for office processes, requests, supplies and service provider coordination.

Your profile

• Solid experience in office management, facility coordination, team assistance, workplace coordination or a similar hands-on operational role.
• Very strong organizational skills, reliability and attention to detail.
• Service-oriented mindset and visible presence in the office.
• Friendly, direct and professional communication with employees, visitors and external partners.
• Basic understanding of orders, suppliers, deliveries and simple invoice or receipt checks.
• Ability to document simple processes and requests in a structured way.
• Hands-on, practical approach; this role does not require a strategic transformation or senior project management profile.
• Fluent in English and German, written and verbal.
• Confident use of Outlook, Teams, SharePoint and Forms.
• Ability to maintain simple ticket systems, lists or routing workflows in a disciplined way.

Why STABL Energy

STABL Energy is one of the most innovative start-ups in the energy transition, ees Award winner 2022, pv magazine award winner 2025 and named a global Top100 Energy Start-up. We are funded by renowned and experienced Tech VCs from Germany, Denmark and Switzerland.

What you’ll love about working with us:

• Agile, open & innovation-driven culture with flat hierarchies, quick decision-making processes and real ownership
• Company pension scheme to support you plan for the future
• Flexible working hours, a hybrid work model, and the option to work remotely from abroad
• Digital meal vouchers with Circula Lunch - enjoy tasty lunches on us!
• Monthly benefit in kind to spend at your favourite stores
• Corporate benefits portal with exclusive employee discounts
• Regular team-building activities and team events
• Company EGYM Wellpass membership to train with no limits at numerous fitness clubs across Germany

About Us

We make energy storage stable and secure the future of energy. As technological pioneers, we develop storage solutions that extend battery life cycles and encourage the sustainable use of resources. Our approach is simple: we never recycle a battery too soon. STABL Energy is more than just a traditional start-up company. Ready to be part of us, innovate, impact, and inspire?