Office Manager (m/f/d)

STABL Energy GmbH; München; On-site; EUR 42,000 - 64,000; Full time

Benefits offered by this job

Company pension scheme

Hybrid work model

Circula Lunch meal vouchers

EGYM Wellpass

Job summary

STABL Energy GmbH is seeking a reliable Office Manager to support a growing team of about 80 professionals in Munich. You’ll ensure the office runs smoothly, manage meeting rooms, supplies and the workspace, and be the first point of contact for practical office questions.

You’ll coordinate with landlords and service providers, handle invoices for simple orders, and help create a productive, welcoming work environment for employees and guests. Fluency in English and German is required.

Qualifications

• Experience in office management, facility coordination or similar hands-on operational role.
• Excellent organizational skills, reliability and attention to detail.
• Service-oriented mindset with visible presence in the office.
• Friendly, direct and professional communication with employees, visitors and partners.
• Basic understanding of orders, suppliers, deliveries and simple invoice checks.
• Ability to document simple processes and requests in a structured way.
• Hands-on approach; no need for strategic transformation or senior project management.

Responsibilities

• Office Operations & Facilities: Ensure smooth day-to-day office operations, coordinate with landlord and service providers.
• Meeting Rooms & Shared Spaces: Prepare rooms, follow up after use, coordinate readiness, and improve shared spaces.
• Supplies, Furniture & Deliveries: Manage supplies, furniture, mail, deliveries and simple invoicing checks.
• Visitors & Workplace Conduct: Maintain Visitor Log and implement Office Use & Shared Workspace Conduct Policy.
• Office Tickets & Employee Support: First point of contact for practical topics, route complex issues as needed.
• Events, Travel & Company Cars: Support internal events and travel-related requests.
• Documentation & Coordination: Maintain simple, structured office process documentation.

Skills

Office management

Facility coordination

Team support

Organizational skills

Communication

Bilingual EN/DE

Outlook

Teams

SharePoint

Forms

Tools

Outlook

Teams

SharePoint

Forms

Ticketing systems

Job description

Your Role

STABL is growing and professionalizing its internal structures. We’re looking for a reliable, hands‑on and service-oriented Office Manager to support STABL Energy’s growing team of ~80 talented professionals and to ensure that the physical office environment works reliably in day-to-day operations. In this role, you keep the office stable and functional: meeting rooms, supplies, visitors, deliveries, workplace order, facility coordination and direct support for employees. You are present in the office, approachable as the first point of contact for practical office questions, and help create a productive, welcoming and well-organized work environment for our employees and guests.

Your mission

• Office Operations & Facilities: Ensure smooth day-to-day office operations, keep shared areas usable and organized, and coordinate facility topics with the landlord, building management, cleaning service and external service providers.
• Meeting Rooms & Shared Spaces: Prepare meeting rooms, follow up after use, coordinate room readiness, and support practical improvements around meeting rooms, kitchen/toilets and shared workspaces.
• Supplies, Furniture & Deliveries: Coordinate office supplies, furniture, consumables, packages, mail, deliveries and simple orders, including basic invoice or receipt checks where needed.
• Visitors & Workplace Conduct: Support the Visitor Log and day-to-day implementation of the Office Use & Shared Workspace Conduct Policy so that office rules are visible, clear and easy to follow.
• Office Tickets & Employee Support: Act as the first point of contact for practical office topics, capture office-related requests cleanly, solve small issues quickly or before they occure, answer recurring office questions, and route more complex topics to the relevant Enablement role.
• Events, Travel & Company Cars: Provide operational support for internal events, company cars and travel-related requests.
• Documentation & Coordination: Maintain simple, structured documentation for office processes, requests, supplies and service provider coordination.

Your profile

• Solid experience in office management, facility coordination, team assistance, workplace coordination or a similar hands‑on operational role.
• Very strong organizational skills, reliability and attention to detail.
• Service-oriented mindset and visible presence in the office.
• Friendly, direct and professional communication with employees, visitors and external partners.
• Basic understanding of orders, suppliers, deliveries and simple invoice or receipt checks.
• Ability to document simple processes and requests in a structured way.
• Hands‑on, practical approach; this role does not require a strategic transformation or senior project management profile.
• Fluent in English and German, written and verbal.
• Confident use of Outlook, Teams, SharePoint and Forms.
• Ability to maintain simple ticket systems, lists or routing workflows in a disciplined way.

Why STABL Energy?

STABL Energy is one of the most innovative start‑ups in the energy transition, ees Award winner 2022, pv magazine award winner 2025 and named a global Top100 Energy Start-up. We are funded by renowned and experienced Tech VCs from Germany, Denmark and Switzerland.
What you’ll love about working with us:

• Agile, open & innovation-driven culture with flat hierarchies, quick decision-making processes and real ownership
• Company pension scheme to support you plan for the future
• Flexible working hours, a hybrid work model, and the option to work remotely from abroad
• Digital meal vouchers with Circula Lunch - enjoy tasty lunches on us!
• Monthly benefit in kind to spend at your favourite stores
• Corporate benefits portal with exclusive employee discounts
• Regular team-building activities and team events
• Company EGYM Wellpass membership to train with no limits at numerous fitness clubs across Germany