Office Manager / Team Assistant

Kathrin Wood Office Solutions GmbH; Berlin; Hybrid; EUR 55.000 - 65.000; Vollzeit

Zusammenfassung

A dynamic venture capital firm is seeking an Office Manager to facilitate operations in Berlin. This role includes end-to-end office management, executive support, and HR processes in a fast-paced environment. The ideal candidate will have experience in office management and administrative support with excellent English and good German skills. This position offers a salary range of approx. €55,000 – €65,000 gross p.a. and a hybrid working model.

Leistungen

Collaborative office culture

Opportunity for growth

International exposure

Qualifikationen

• Several years of experience in office management or executive assistance in a fast-paced environment.
• Proven skills in managing calendars, travel, and office organization.
• Excellent English skills and good German skills for communication.

Aufgaben

• End-to-end responsibility for office operations and guest management.
• Support in finance administration, including invoice management.
• Professional support for the Executive, including complex calendar management.

Kenntnisse

Office management

Calendar management

Travel planning

English (business fluent)

German (good)

HR processes

Administrative support

Jobbeschreibung

Key generalist role in a dynamic venture capital set-up

Company

A fast-paced and people-oriented early-stage investment firm with a strong international focus. The Berlin office is small, ambitious and collaborative, working closely with one of the Executives who leads finance/operations and the whole operations team. The role combines front-facing hospitality with hands-on administrative support and offers plenty of room to shape processes and the workplace atmosphere.

Facts

• Salary range: approx. €55,000 – €65,000 gross p.a.
• Hybrid working model with 2 fixed days where office presence is required on a regular basis; must be Berlin-based and available to come in more frequently during busy periods and on short notice as needed
• Location: Berlin Mitte

Benefits

• A versatile position with responsibility across office management, executive and team support, HR processes and finance administration – room to grow
• Exposure to international stakeholders and a dynamic venture capital environment
• A welcoming and collaborative office culture with space for initiative and ownership

Tasks

• End-to-end responsibility for office operations, acting as the first point of contact for all office-related matters, from welcoming guests and managing meeting rooms to coordinating suppliers, technology and an inviting workspace
• Support in finance administration including invoice management, expense documentation, payment runs and close collaboration with the finance team across different locations
• Trusted professional support for the Executive including complex calendar management, meeting coordination, travel planning and handling of sensitive information
• Support with team travel arrangements and logistic aspects of internal and external events
• Ownership of HR administration across the company: supporting recruitment and onboarding processes, publishing job ads, coordinating interviews, ensuring smooth pre-boarding and set-up for new joiners (equipment, tools, accounts)
• Management of software subscriptions and service contracts, monitoring renewals, negotiating prices and ensuring user access
• Proactive improvement of processes, solving problems before they arise and contributing to a positive and efficient office culture

Profile

• Several years of experience in office management, executive assistance or a comparable function, ideally in a fast-paced or international environment
• Proven skills in managing calendars, travel, office organisation and administrative processes
• Excellent English skills (business fluent) and good German skills, both written and spoken, to communicate confidently with local service providers and external stakeholders
• Experience in finance-related administration such as bookkeeping preparation, invoice handling and expense tracking
• Tech-savvy, comfortable with digital tools and open to integrating AI solutions in daily work
• Highly organised, detail-oriented and reliable, with the ability to prioritise multiple tasks effectively
• Warm, professional presence combined with discretion and a collaborative mindset

Good to know

This role is far more than classic assistance. It combines office management, executive support, HR administration and finance coordination in a small and ambitious investment environment. The set-up is fast-paced, the culture hands-on, and the expectations are high. It takes someone proactive, resourceful and eager to take ownership, who enjoys working closely with leadership while keeping the office running smoothly and creating an environment where people feel supported and inspired.

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