Office Manager & Management Assistant

Lotus Bakeries; Baar; Vor Ort; EUR 74.000 - 97.000; Vollzeit

Zusammenfassung

A leading company in the food industry is seeking a Management Assistant & Office Manager at their Baar location. The successful candidate will be responsible for overseeing daily office operations, supporting executive functions, and fostering a collaborative workplace culture. Fluency in German and English is essential, with experience in Microsoft Office and strong organizational skills highly valued. The role offers a dynamic environment where no two days are alike.

Qualifikationen

• Completed higher vocational education (commercial apprenticeship, bachelor or similar).
• Fluency in German and English, both written and spoken, is essential.
• Structured, detail-oriented approach with ability to manage multiple priorities.

Aufgaben

• Oversee daily office functions and maintain supplies.
• Liaise with building management and handle maintenance requests.
• Organize internal and external meetings and company events.
• Support HR onboarding and offboarding processes.
• Act as point of contact for internal communications.

Kenntnisse

Fluency in German

Fluency in English

Proficiency in Microsoft Office

Detail-oriented

Organizational skills

Ausbildung

Higher vocational education

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Jobbeschreibung

Are you a dynamic, service-oriented professional with a passion for creating smooth operations and a vibrant workplace culture? At our headquarters in Baar, Switzerland, we’re looking for an enthusiastic Management Assistant & Office Manager to be the heartbeat of our office. In this dual-role, you’ll be the go-to person for everything from executive support and travel coordination to office management and HR collaboration. If you're highly organized, proactive, and thrive in a fast-paced environment where no two days are the same, we’d love to meet you.

As our Management Assistant & Office Manager, you are key point of contact for our employees and you play a pivotal role in ensuring our office runs like clockwork while supporting our executive team. Your responsibilities will include:

• Office Operations: Oversee daily office functions, maintain supplies, manage vendor relationships, and ensure a welcoming, well-organized workspace.
• Facility Management: Liaise with building management, handle maintenance requests, and ensure compliance with health and safety standards.
• Event Planning: Organize internal and external meetings, workshops, and company events—from meeting scheduling to logistics, catering and follow-up.
• HR Collaboration: Support onboarding and offboarding processes, maintain employee records, assist with HR communications, and help coordinate team activities.
• Communication & Culture: Act as a point of contact for internal communications, support company-wide initiatives, and help foster a collaborative and inclusive environment.
• Executive Support: Provide proactive assistance to the Executive team, including calendar management, meeting coordination, travel arrangements, and expense reporting.
• Document & Data Management: Prepare reports, presentations, and internal documentation; ensure confidentiality and accuracy in all administrative tasks.
• Process Improvement: Identify opportunities to streamline workflows, improve administrative systems, and enhance overall efficiency.
• Ad Hoc Projects: Take ownership of special assignments and cross-functional projects that contribute to the company’s strategic goals.

We’re looking for someone who combines professionalism with cordiality, and precision with flexibility. Ideally, you’ll bring:

• A completed higher vocational education (commercial apprenticeship, bachelor or similar).
• Fluency in German and English, both written and spoken, is essential, Swiss German is a plus.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and comfort with digital collaboration tools.
• A structured, detail-oriented approach with the ability to juggle multiple priorities and deadlines.