Office Manager (m/f/d)

STABL Energy GmbH; München; Vor Ort; Vertraulich; Vollzeit

Benefits dieser Stelle

Hybrid work model

Company pension

Remote work from abroad

Circula Lunch vouchers

Employee discounts

Team events

Wellness program

Zusammenfassung

STABL Energy GmbH is seeking an Office Manager to ensure a productive, well-organized office environment for ~80 professionals in Munich. You will manage daily office operations, coordinate facilities and supplies, and serve as the go-to person for practical inquiries.

We value hands-on, service-oriented individuals who maintain strong relationships with employees and external partners, while ensuring a welcoming workplace and smooth processes.

Qualifikationen

• Solid experience in office management, facility coordination or similar hands-on operational roles.
• Strong organizational skills, reliability and attention to detail.
• Service-oriented mindset and visible presence in the office.
• Friendly and professional communication with employees, visitors and external partners.
• Basic understanding of orders, suppliers, deliveries and invoice checks.
• Ability to document simple processes and requests in a structured way.

Aufgaben

• Ensure smooth day-to-day office operations and coordinate with landlord and service providers.
• Prepare meeting rooms and support improvements around shared spaces.
• Coordinate office supplies, furniture, deliveries and simple invoicing checks.
• Act as first point of contact for practical office topics and route complex issues appropriately.
• Provide operational support for internal events, travel-related requests, and company cars.
• Maintain simple, structured documentation for office processes and coordination.

Kenntnisse

Office management

Facility coordination

Team assistance

Workplace coordination

Organizational skills

Customer service

Fluent English

Fluent German

Tools

Outlook

Teams

SharePoint

Forms

Jobbeschreibung

Your Role

STABL is growing and professionalizing its internal structures. We’re looking for a reliable, hands-on and service-oriented Office Manager to support STABL Energy’s growing team of ~80 talented professionals and to ensure that the physical office environment works reliably in day-to-day operations. In this role, you keep the office stable and functional: meeting rooms, supplies, visitors, deliveries, workplace order, facility coordination and direct support for employees. You are present in the office, approachable as the first point of contact for practical office questions, and help create a productive, welcoming and well-organized work environment for our employees and guests.

Your mission

• Office Operations & Facilities: Ensure smooth day-to-day office operations, keep shared areas usable and organized, and coordinate facility topics with the landlord, building management, cleaning service and external service providers.
• Meeting Rooms & Shared Spaces: Prepare meeting rooms, follow up after use, coordinate room readiness, and support practical improvements around meeting rooms, kitchen/toilets and shared workspaces.
• Supplies, Furniture & Deliveries: Coordinate office supplies, furniture, consumables, packages, mail, deliveries and simple orders, including basic invoice or receipt checks where needed.
• Visitors & Workplace Conduct: Support the Visitor Log and day-to-day implementation of the Office Use & Shared Workspace Conduct Policy so that office rules are visible, clear and easy to follow.
• Office Tickets & Employee Support: Act as the first point of contact for practical office topics, capture office-related requests cleanly, solve small issues quickly or before they occure, answer recurring office questions, and route more complex topics to the relevant Enablement role.
• Events, Travel & Company Cars: Provide operational support for internal events, company cars and travel-related requests.
• Documentation & Coordination: Maintain simple, structured documentation for office processes, requests, supplies and service provider coordination.

Your profile

• Solid experience in office management, facility coordination, team assistance, workplace coordination or a similar hands-on operational role.
• Very strong organizational skills, reliability and attention to detail.
• Service-oriented mindset and visible presence in the office.
• Friendly, direct and professional communication with employees, visitors and external partners.
• Basic understanding of orders, suppliers, deliveries and simple invoice or receipt checks.
• Ability to document simple processes and requests in a structured way.
• Hands-on, practical approach; this role does not require a strategic transformation or senior project management profile.
• Fluent in English and German, written and verbal.
• Confident use of Outlook, Teams, SharePoint and Forms.
• Ability to maintain simple ticket systems, lists or routing workflows in a disciplined way.

Why STABL Energy?

STABL Energy is one of the most innovative start-ups in the energy transition, ees Award winner 2022, pv magazine award winner 2025 and named a global Top100 Energy Start-up. We are funded by renowned and experienced Tech VCs from Germany, Denmark and Switzerland.

What you’ll love about working with us:

• Agile, open & innovation-driven culture with flat hierarchies, quick decision-making processes and real ownership
• Company pension scheme to support you plan for the future
• Flexible working hours, a hybrid work model, and the option to work remotely from abroad
• Digital meal vouchers with Circula Lunch - enjoy tasty lunches on us!
• Monthly benefit in kind to spend at your favourite stores
• Corporate benefits portal with exclusive employee discounts
• Regular team-building activities and team events
• Company EGYM Wellpass membership to train with no limits at numerous fitness clubs across Germany
  We’d love to hear from you to help us build the energy system of the future! Even if you don’t meet 100% of the requirements, we encourage you to apply anyway. Our motto is 'Hire for attitude, train for skills', so we value potential and lifelong learning just as much as experience.