Office Manager, Human Resources

Tallahassee Community College; Deutschland; Vor Ort; EUR 40.000 - 55.000; Vollzeit

Zusammenfassung

An educational institution in Germany is seeking an Office Manager to provide administrative support within Human Resources. Responsibilities include managing records, coordinating events, and supervising staff. The ideal candidate has a high school diploma and five years of relevant experience, demonstrating strong organizational and communication skills. Proficiency in Microsoft Office is required.

Qualifikationen

• 5 years of progressively responsible clerical experience, including supervisory level.
• Strong knowledge of policies, procedures, and college organization.
• Ability to handle confidential information with discretion.

Aufgaben

• Provide administrative support to HR management.
• Manage event planning and coordination.
• Supervise and train support staff.
• Coordinate records management.

Kenntnisse

Organizational skills

Communication skills

Knowledge of labor laws

Supervisory experience

Ausbildung

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Visio

Jobbeschreibung

Overview

MAJOR FUNCTION

The Office Manager will be located in Human Resources and report to the Director. The Office Manager will be directly responsible for providing administrative support and assistance to the HR management team in serving TCC’s employees.

Primary duties will include, but are not limited to :

Responsibilities

• Administrative and Operational Support : Create tickets using the College’s ticketing system regarding Facilities and Information Technology requests as required.
• Records Management : Responsible for coordinating all public record requests related to Human Resource documents. Serves as HR’s Record Custodian and monitors requests for information. Periodically reviews the record deposition schedule to ensure all HR records are being handled in accordance with the schedule. Coordinates with vendors to ensure proper disposal of records. Scans, indexes, and archives employee personnel files. Creates file folders and organizes documents as requested. Retrieves personnel files as needed. Ensures HR File Room is properly maintained and organized.
• Supervisory and Administrative Coordination : Coordinate the schedule of administrative personnel and serves as a back-up as needed. Train, supervise, direct, and evaluate the workload of support staff. Work closely with team to ensure office coverage. Collaborate with administrative personnel to develop effective working relationships.
• Event Planning and Coordination : Organize and manage employee events including but not limited to Bring Your Daughters and Sons to Work Day, Employee Appreciation Day, Professional Development Day, New Employee Orientation and the Benefit Fair. Develops detailed event plans, timelines, and budgets to ensure successful execution of all events. Coordinate logistics, including catering, room selection and resources needed. Work closely with the manager staff to coordinate the purchase of goods and services for special events.

Minimum Training / Experience

Graduation from a standard high school or equivalency diploma and five years of progressively responsible secretarial and / or clerical experience of which one year must have been at a supervisory level; or an equivalent combination of education and experience.

Successful Applicants Will Demonstrate

Knowledge of labor and employment laws, rules and regulations; knowledge and understanding of College organization, goals and objectives, policies and procedures. Excellent organizational and communication skills (both oral and written); knowledge of office equipment and business practices; knowledge and proficient skill in Microsoft Office programs, specifically, Word, Excel, PowerPoint, and Visio. Ability to: read, analyze and interpret College policies and procedures; respond to common inquiries or complaints from customers, regulatory agencies, or members of the community; define problems, collect data, establish facts, draw valid conclusions and present information effectively; handle confidential information with discretion; work in a fast-paced, multi-cultural environment.