Office Manager, Human Resources

Tallahassee Community College; Frankfurt; Vor Ort; EUR 40.000 - 55.000; Vollzeit

Zusammenfassung

A prominent educational institution is seeking an Office Manager within Human Resources. This role focuses on providing administrative support, managing records, and overseeing event planning. Ideal candidates have strong organizational and communication skills and experience in a supervisory role. Join a diverse team and contribute to an engaging educational environment.

Qualifikationen

• 5 years of secretarial and/or clerical experience, with 1 year at a supervisory level.
• Knowledge of labor and employment laws.
• Ability to handle confidential information.

Aufgaben

• Provide administrative support to HR management.
• Coordinate public record requests and manage personnel files.
• Organize employee events and coordinate logistics.

Kenntnisse

Organizational skills

Communication skills

Time management

Ausbildung

High school diploma or equivalency

Tools

Microsoft Office

Jobbeschreibung

MAJOR FUNCTION: The Office Manager will be located in Human Resources and report to the Director. The Office Manager will be directly responsible for providing administrative support and assistance to the HR management team in serving TCC’s employees.

Primary duties will include, but are not limited to:

• Administrative and Operational Support: Create tickets using the College’s ticketing system regarding Facilities and Information Technology requests as required.

• Records Management: Responsible for coordinating all public record requests related to Human Resource documents. Serves as HR’s Record Custodian and monitors requests for information. Periodically reviews the record deposition schedule to ensure all HR records are being handled in accordance with the schedule. Coordinates with vendors to ensure proper disposal of records. Scans, indexes, and archives employee personnel files. Creates file folders and organizes documents as requested. Retrieves personnel files as needed. Ensures HR File Room is properly maintained and organized.

• Supervisory and Administrative Coordination: Coordinate the schedule of administrative personnel and serve as a backup as needed. Train, supervise, direct, and evaluate the workload of support staff. Work closely with the team to ensure office coverage. Collaborate with administrative personnel to develop effective working relationships.

• Event Planning and Coordination: Organize and manage employee events including but not limited to Bring Your Daughters and Sons to Work Day, Employee Appreciation Day, Professional Development Day, New Employee Orientation, and the Benefit Fair. Develop detailed event plans, timelines, and budgets to ensure successful execution of all events. Coordinate logistics, including catering, room selection, and resources needed. Work closely with managerial staff to coordinate the purchase of goods and services for special events.

MINIMUM TRAINING/EXPERIENCE: Graduation from a standard high school or equivalency diploma and five years of progressively responsible secretarial and/or clerical experience, of which one year must have been at a supervisory level; or an equivalent combination of education and experience.

SUCCESSFUL APPLICANTS WILL DEMONSTRATE THE FOLLOWING: Knowledge of labor and employment laws, rules, and regulations; understanding of College organization, goals, policies, and procedures. Excellent organizational and communication skills (both oral and written); proficiency in Microsoft Office programs, specifically Word, Excel, PowerPoint, and Visio. Ability to read, analyze, and interpret College policies and procedures; respond to inquiries or complaints from customers, regulatory agencies, or community members; define problems, collect data, establish facts, and present information effectively; handle confidential information with discretion; work in a fast-paced, multicultural environment.