OFFICE MANAGER fm

DNP Photo Imaging Europe; Berlin; Vor Ort; EUR 35.000 - 55.000; Vollzeit

Zusammenfassung

An established industry player is seeking a motivated Office Manager to oversee operations and support HR functions. This role is perfect for those who thrive in fast-paced environments and enjoy multitasking. The Office Manager will be the backbone of the organization, handling everything from administrative tasks to financial management and HR coordination. The ideal candidate will have proven experience in similar roles, strong organizational skills, and be fluent in both German and English. Join a dynamic team where your contributions will enhance the company's operational efficiency and employee satisfaction.

Qualifikationen

• Proven experience in office management or HR coordination.
• Strong organizational and multitasking skills are essential.
• Fluency in German and English is required.

Aufgaben

• Oversee office operations and manage administrative tasks.
• Handle invoicing, payroll, and HR administration.
• Coordinate with the HR department at headquarters.

Kenntnisse

Organizational Skills

Multitasking

Communication Skills

Interpersonal Skills

Proficiency in Word

Proficiency in Excel

Proficiency in Google Workspace

Fluency in German

Fluency in English

Ausbildung

Experience in Office Management

Experience in HR Coordination

Experience in Finance

Tools

Microsoft Word

Microsoft Excel

Google Workspace

Jobbeschreibung

Sharingbox, part of DNP Photo Imaging, is a global leader in designing and producing engaging photo and video experiences for live events across over 20 countries. We collaborate with major international brands and agencies to create state-of-the-art brand activations and live communication projects. Our experiences aim to provide clients with spontaneous brand engagement, organic event amplification, valuable user data, and social media presence through user-generated content.

Job Description :

We are seeking a motivated and organized individual to manage our office operations and support our HR functions. If you thrive in a fast-paced environment and enjoy multitasking, this role is ideal for you!

Key Responsibilities :

The Office Manager will oversee the administrative, financial, and accounting management of the German office, as well as human resources, facilities management, and handling customer and internal requests. This role is a key partner across all departments of the company.

Administration

• Office Supplies & Facility Management: Ensure the office is well-stocked and maintained, managing orders and overseeing facility needs.
• General Administration: Handle various administrative tasks to support smooth office operations, including postbox management and document archiving.
• Event Planning: Organize and execute internal events and group travel arrangements.

Finance & Accounting

• Accounting: Manage invoicing for suppliers and customers, bank transactions, and credit collection.
• Monthly Closing: Ensure smooth monthly financial closing processes.
• Customer & Suppliers Demands: Address customer emails and supplier requests promptly.
• Credit Card Expenses Follow-up: Collect invoices and manage related tasks.

Human Resources

• Coordinate with the HR department at the Paris headquarters.
• Payroll Management: Oversee payroll variables and ensure timely salary payments.
• Onboarding & Offboarding: Participate in onboarding and offboarding processes for employees.
• HR Administration: Handle declarations and other HR administrative tasks.

Qualifications :

• Proven experience in similar roles such as office management, administration, finance, or HR coordination.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficiency in relevant software and tools (Word, Excel, Google Workspace).
• Fluent in German and English.

Key Skills