Office Manager (f/m/d) - Infrastructure & Inhouse Services

Coriolis Pharma Research GmbH; Planegg; Vor Ort; EUR 38.000 - 55.000; Vollzeit

Zusammenfassung

As an Office Manager at a leading contract research organization, you'll ensure the smooth functioning of operations while fostering a positive work environment. With responsibilities ranging from managing a reception team to enhancing workflows, this role offers a chance to contribute significantly to a supportive and dynamic office culture.

Qualifikationen

• Apprenticeship or comparable qualification required.
• 2-5 years prior experience as an office manager preferred.
• Exceptional proficiency in German and English.

Aufgaben

• Manage front desk and reception team.
• Oversee office processes and improve workflows.
• Coordinate events and vendor correspondence.

Kenntnisse

Communication

Attention to detail

Time management

Customer service

Ausbildung

Apprenticeship as business clerk or comparable

Tools

Microsoft Office

Jobbeschreibung

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Office Manager (f/m/d) - Infrastructure & Inhouse Services, Planegg

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Client:

Coriolis Pharma Research GmbH

Location:

Job Category:

Other

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EU work permit required:

Yes

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Job Reference:

69ca85fd0bab

Job Views:

2

Posted:

27.06.2025

Expiry Date:

11.08.2025

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Job Description:

Purpose of your Job

As the backbone of our daily operations, this role is designed to ensure the smooth and efficient functioning of both front and back-office activities. Your mission is to create a well-organized, people-centered, and inspiring work environment that empowers the Coriolis team, our clients, and partners to thrive.
You will play a key role in office and people management, while also contributing to our cross-functional Teams —helping to shape a creative, supportive, and sustainable workplace culture.

Your Responsibility

• Lead and manage reception team / front desk management / back-office management
• Oversee reception and incoming goods/samples processes at any time and proactively take on responsibility
• Develop smooth and practicable routines for the organization in order to ensure smooth day-to-day business
• Enhance workflows and drive improvements
• Hand-out keys and transponders in due diligence
• Oversee cleaning staff to ensure clean offices and labs to promote an efficient work environment
• Oversee preparatory accounting
• Handle property management services, including maintenance of building
• Manage correspondence with service vendors
• Event coordination and organization
• Act as back-up for any front or back-office duties
• Collaborate cross-functionally with any other unit, such as Operations, Tech/LabSupport, HR, IT, Finance etc.
• Undertake any other admin, customer service and accounts duties as required
• Be a cultural ambassador and support culture in office to ensure positive work environment
• Cover other duties as assigned to ensure daily operations

What you need to succeed

• Apprenticeship as business clerk or comparable
• Prior experience as an office manager preferred (2-5 years)
• Exceptional proficiency in Microsoft Office Programs
• Exceptional communication skills in German and (Business) English
• Ability to implement procedures in a fast-paced and evolving environment
• Ability to work under pressure
• Ability to work well without supervision, decision making skills

Why to join Coriolis?

Let’s formulate innovation together…
Our success & development is created by the people working together @Coriolis. We put People first! That’s why we have a growth mindset, and value personality, collaboration and community to create an empowering and inspiring working space with focus on quality and customers.

We would like to grow together with you!
Let’s continue building and creating the future now! Join our Team of currently around 200 employees. In a highly motivated and interdisciplinary team, we provide you with a great chance to increase your experience. We offer an attractive work space at the Martinsried site. Let’s make a difference together!

Coriolis Pharma is an equal opportunity employer and welcomes applications from all qualified individuals regardless of ethnicity, sex, citizenship or gender identity, color, disability, religion/belief, sexual orientation, marital status, age or individual preferences. Different backgrounds, experiences and ideas push us further and raise the bar.

Thank you for your interest! We look forward to receiving your application documents.
Please use our career portal exclusively for this purpose.
We would like to support you from the very beginning to shape your development possibilities here at Coriolis.
For questions or further information, please visit our website or contact us directly.

We are looking forward to your application!

Your Contact

Dominik Schwemmer Senior Business Partner - Talent & Development
People, Organization & Culture Unit

Coriolis Pharma Research GmbH
Phone: +49 (0) 89 – 417760 - 0
Fraunhoferstraße 18 b, 82152 Martinsried
www.coriolis-pharma.com

About us

Coriolis Pharma is a global contract research and development organization (CRDO) and a premier partner for the development of liquid and lyophilized drug products, analytical services, and manufacturing services across a vast array of therapeutic modalities, including biologics, gene and cell therapies and vaccines.

Our scientists design and execute platform and custom services to accelerate and derisk our clients’ programs right from the start and throughout the entire product lifecycle.

Our company culture is based on diversity, teamwork and open and appreciative communication. That's why wonderful people from over 36 nations around the world work together successfully at Coriolis.

Purpose of your Job

As the backbone of our daily operations, this role is designed to ensure the smooth and efficient functioning of both front and back-office activities. Your mission is to create a well-organized, people-centered, and inspiring work environment that empowers the Coriolis team, our clients, and partners to thrive.
You will play a key role in office and people management, while also contributing to our cross-functional Teams —helping to shape a creative, supportive, and sustainable workplace culture.

Your Responsibility

• Lead and manage reception team / front desk management / back-office management
• Oversee reception and incoming goods/samples processes at any time and proactively take on responsibility
• Develop smooth and practicable routines for the organization in order to ensure smooth day-to-day business
• Enhance workflows and drive improvements
• Hand-out keys and transponders in due diligence
• Manage cash desk for smaller expenses
• Oversee cleaning staff to ensure clean offices and labs to promote an efficient work environment
• Oversee preparatory accounting
• Handle property management services, including maintenance of building
• Manage correspondence with service vendors
• Event coordination and organization
• Act as back-up for any front or back-office duties
• Collaborate cross-functionally with any other unit, such as Operations, Tech/LabSupport, HR, IT, Finance etc.
• Undertake any other admin, customer service and accounts duties as required
• Be a cultural ambassador and support culture in office to ensure positive work environment
• Cover other duties as assigned to ensure daily operations

What you need to succeed

• Apprenticeship as business clerk or comparable
• Prior experience as an office manager preferred (2-5 years)
• Exceptional proficiency in Microsoft Office Programs
• Exceptional communication skills in German and (Business) English
• Ability to implement procedures in a fast-paced and evolving environment
• Excellent customer service skills
• Attention to detail
• Excellent time management skills
• Ability to work under pressure
• Ability to work well without supervision, decision making skills

Why to join Coriolis?

Let’s formulate innovation together…
Our success & development is created by the people working together @Coriolis. We put People first! That’s why we have a growth mindset, and value personality, collaboration and community to create an empowering and inspiring working space with focus on quality and customers.

We would like to grow together with you!
Let’s continue building and creating the future now! Join our Team of currently around 200 employees. In a highly motivated and interdisciplinary team, we provide you with a great chance to increase your experience. We offer an attractive work space at the Martinsried site. Let’s make a difference together!

Coriolis Pharma is an equal opportunity employer and welcomes applications from all qualified individuals regardless of ethnicity, sex, citizenship or gender identity, color, disability, religion/belief, sexual orientation, marital status, age or individual preferences. Different backgrounds, experiences and ideas push us further and raise the bar.

Thank you for your interest! We look forward to receiving your application documents.
Please use our career portal exclusively for this purpose.
We would like to support you from the very beginning to shape your development possibilities here at Coriolis.
For questions or further information, please visit our website or contact us directly.

We are looking forward to your application!

Your Contact

Dominik Schwemmer Senior Business Partner - Talent & Development
People, Organization & Culture Unit

Coriolis Pharma Research GmbH
Phone: +49 (0) 89 – 417760 - 0
Fraunhoferstraße 18 b, 82152 Martinsried
www.coriolis-pharma.com

About us

Coriolis Pharma is a global contract research and development organization (CRDO) and a premier partner for the development of liquid and lyophilized drug products, analytical services, and manufacturing services across a vast array of therapeutic modalities, including biologics, gene and cell therapies and vaccines.

Our scientists design and execute platform and custom services to accelerate and derisk our clients’ programs right from the start and throughout the entire product lifecycle.

Our company culture is based on diversity, teamwork and open and appreciative communication. That's why wonderful people from over 36 nations around the world work together successfully at Coriolis.
Our headquarters are located in Martinsried near Munich, Germany. An additional project management and business development team in the United States enables our US clients to work seamlessly with our German offices.

What motivates us?Our motivation is to improve the quality of life for humankind by enabling the development of innovative drugs through outstanding biopharmaceutical services from preclinical to commercialization