Team Assistant R&D and PV Quality Assurance - 70002019

Daiichi Sankyo Europe GmbH; München; On-site; EUR 55,000 - 75,000; Full time

Job summary

Daiichi Sankyo Europe GmbH in Munich is seeking a Team Assistant to provide comprehensive administrative, operational, and coordination support across R&D and PV QA in Europe. You will be a key business partner to regional leaders, ensuring efficient meetings, travel, and site interactions in a highly regulated environment.

The role requires strong organizational skills, discretion, and the ability to manage multiple priorities with minimal supervision.

Qualifications

• 5+ years of professional work experience in office management or equivalent.
• Experience collaborating across functions and with international teams in a matrix environment.
• Excellent interpersonal skills with cultural adaptability.
• Able to multitask in a fast-paced, highly regulated environment.
• Proficient in English, both written and spoken.
• Proficient with Microsoft Office and SharePoint.

Responsibilities

• Provide general administrative and organizational support to R&D and PV QA in Europe.
• Coordinate travel for senior department members.
• Support planning and execution of quarterly and ad hoc meetings (in-person and hybrid).
• Manage onboarding/offboarding of internal and external colleagues and contractors.
• Handle purchase orders, invoicing, accruals, and budget support for invoices.
• Collaborate cross-functionally with internal teams to streamline processes and documents.

Skills

Cross-functional collaboration

Interpersonal skills

English communication

Multitasking

Organizational skills

Independence

Education

Vocational training in business management

Tools

Microsoft Office

SharePoint

Job description

At Daiichi Sankyo, we are united by a single purpose, to improve lives around the world through innovative medicines. With a legacy of innovation since 1899, a presence in more than 30 countries, and more than 19,000 employees, we are advancing breakthrough therapies in oncology, cardiovascular disease, rare diseases, and immune disorders. Guided by our 2030 vision to 'be an innovative global healthcare company contributing to the sustainable development of society', we are shaping a healthier, more hopeful future for patients, their families, and society.

The Position

LOCATION: Munich

The Team Assistant provides comprehensive administrative, operational, and coordination support across the Research and Development and Pharmacovigilance Quality Assurance (R&D and PV QA) organization in Europe and may also be tasked to support the VP, Head of R&D and PVQA as required. This role serves as a key business support partner to regional R&D and PV QA leaders and their teams, ensuring the efficient operation of business activities, meetings, events, communications, and site interactions. Working across the R&D and PV QA teams in Europe, the Team Assistant acts as a central point of coordination for internal stakeholders, external partners and visitors from the global organization. The role requires strong organizational skills, discretion, flexibility, and the ability to manage multiple priorities within a dynamic and highly regulated environment.

Roles And Responsibilities

• Provide general administrative organizational support to the R&D and PV QA organisation in Europe.
• Travel management and arrangement for senior members of the department.
• Support at planning, coordination, and implementation of quarterly departmental meetings, face to face meetings, hybrid meetings and ad hoc meetings.
• Manage the administrative part of the On and Offboarding of new internal and external colleagues and contractors within the department.
• Single point of contact for Purchase order processing, Invoice Management, Accrual Management, and support at Budget Planning for invoices.
• Close and interdivisional collaboration with colleagues from different departments as interface function to streamline tasks and processes within our field of work (working instructions, SharePoint page, etc.)
• Perform duties as required on ad hoc projects, e.g., trainings, support creating and updating the intranet and Share Point page of the department.
• Support the Leadership in internal and external communication and tasks.
• General administrative tasks and organizational support - taking meeting minutes, support during inspections and audits, organization, and fulfilment of operational tasks, addressing and initiating when administrative processes are lacking, support in IT-questions and raise IT tickets, Matrix booking, (paper)mail distribution, booking of meeting rooms, ensure that responses are provided with diligent follow-up on requests, apply for visa, credit card, SOS emergency, car accident).
• Document management within the department: ensure regular and consistent updates of the files for the annual review.
• Support filing of relevant documentation in repositories in applicable RD QA folders/repositories within the Global RD/PV QA Web portal.
• Project coordination and support.
• Absence and time administration.
• Ability to work independently with minimal supervision.
• This role will require onsite attendance at the Munich office for minimum 3 days per week.

Personal Skills And Professional Experience

• Vocational Training Business Management such as certified business expert (kaufmaennische(r) Fachwirt/in / Industriekaufmann/frau), or equivalent.
• At least 5 years of professional work experience in office management, supporting senior leaders and associated teams.
• Experienced with cross functional collaboration and working with international teams in a matrix environment.
• Strong interpersonal skills and ability to demonstrate cultural adaptability.
• A quick learner with ability to understand complex matters with a continuous focus on improvement.
• Ability to work in a fast-paced environment, multitask, manage complex work and schedules, and be adaptable and flexible to meet changing deadlines based on business needs.
• Excellent oral and written English communication.
• Technologically adept, with strong skills in systems and tools including Microsoft Office products (Word, Outlook, Excel, Power Point).

Why work with us?

Working at Daiichi Sankyo is more than just a job – it is your chance to make a difference and change patients’ lives for the better. We can only achieve this ambitious goal together. That is why we foster a culture of mutual respect and continuous learning, with a strong commitment to inclusion and diversity. Here, you will have the opportunity to grow, think boldly, and contribute your ideas. If you have a proactive mindset and passion for addressing the needs of patients, we eagerly await your application.