Office Manager (all genders)

Momenta; Böblingen; Vor Ort; EUR 35.000 - 50.000; Vollzeit

Zusammenfassung

A leading company in AI solutions is seeking a dynamic Office Manager to oversee and improve the efficiency of office operations. The role involves managing correspondence, coordinating events, and ensuring compliance with safety regulations, all in a fast-paced international environment. Candidates should have a commercial education, strong organizational skills, and be fluent in both German and English.

Qualifikationen

• Proven experience in office administration or executive assistance.
• Basic knowledge of occupational health & workplace safety is a plus.
• Willingness to identify and implement improvement opportunities.

Aufgaben

• Ensure smooth office operations and compliance with legal requirements.
• Manage daily business correspondence and coordinate facility management.
• Plan and organize corporate events and travel arrangements.

Kenntnisse

Communication

Interpersonal skills

Detail-oriented

Proactivity

Organizational skills

Ausbildung

Completed education in a commercial or administrative field

Tools

MS Office

Jobbeschreibung

In This Role, You Will

We are looking for a dynamic and proactive Office Manager to ensure the smooth operation of our office and support our team. The ideal candidate is well-organized, detail-oriented and thrives in a fast-paced, international environment.

• Ensure the office runs efficiently and complies with all legal requirements (e.g., safety checks) while supporting employee wellbeing
• Establish and maintain a comprehensive inventory of all company assets, ensuring an end-to-end invoice-to-inventory process
• Plan, organize and execute company events, including:
• Customer and visitor events
• Internal team events and external company functions
• Manage daily business correspondence independently and professionally
• Coordinate facility management and liaise with relevant service providers
• Support travel inquiries and bookings ensuring smooth and efficient travel arrangements for our global workforce.
• Order and manage office supplies and work materials
  

We Would Like You To Have

• Completed education or training in a commercial or administrative field
• Proven experience in office administration or executive assistance
• Independent, structured and detail-oriented working style
• Basic knowledge of occupational health & workplace safety is a plus
• Confident use of MS Office tools
• Willingness to identify and implement improvement opportunities, e.g. digitalization or automation
• Strong communication and interpersonal skills
• Positive, adaptable and eager to learn
• Open to working in a fast-paced, international environment
• Fluent in written and spoken German and English
  
  

About Us

We are committed to developing breakthrough AI solutions to push beyond the frontier of possibilities today and significantly improve people's quality of life.

We leverage our AI capabilities to develop autonomous driving solutions to enhance driving safety, convenience, and efficiency.

Through our autonomous driving technology and solutions, we aspire, in the next ten years, to save one million lives, save 100% driving time, and double the logistics and mobility efficiency