Office Manager

Your tasks

ISCC International Sustainability and Carbon Certification is one of the leading certification systems for sustainability traceability and the reduction of greenhouse gas emissions. If you are passionate about sustainability and would like to join our highly motivated and diverse teams to make a difference, we are looking forward to welcoming you as Office Manager at our ISCC head office in Cologne.

Your main duties will be:

1. You will be responsible for the overall smooth and efficient operation of all general office processes.
2. You will manage all processes related to insurance companies, authorities, maintenance, services, etc.
3. You will support in catering, smaller events, reception of external guests, and assist our Event Team.
4. You will handle all ordering processes for IT equipment, office supplies, and groceries.
5. You will act as liaison with HR and other departments, e.g., IT, Event Team, for administrative tasks.
6. You will assist in preparing and editing business documents such as presentations and reports.

Your profile

• We are looking for a highly motivated, smart, and proactive team player with excellent organizational skills and a calm and positive attitude.
• You have proven professional experience in office management or a similar administrative role.
• You hold a university degree in humanities, psychology, business management, or a related field, or have relevant vocational training.
• You have at least 3-5 years of professional experience.
• You have excellent language skills in written and spoken German and English (both at least C1); additional languages are an advantage.
• You possess a true service-oriented mindset with an approachable, friendly, and diplomatic manner.
• You have strong presentation skills and the ability to explain complex issues simply and prepare professional presentations tailored to the target audience.
• You have high IT proficiency and very good knowledge of MS Office.
• You demonstrate a high degree of initiative, decision-making ability, and an independent, pragmatic, hands-on working style.
• You are eager to contribute to continuous improvement processes and drive change.

Why us

We are an international and diverse team of passionate experts working towards a sustainable future. We believe our team is our core asset and support our people to grow and develop.

To help you build your future with us, we offer:

Great Team Environment

• Various team events throughout the year (Celebrating Diversity, Summer Team Event, Christmas Party)
• Close collaboration with sister companies like Meo Carbon Solutions GmbH, GRAS Global Risk Assessment Services, 4C Services, and ClimatePal, offering more development opportunities.

Individual Learning and Development

• Professional onboarding to ensure a smooth start.
• Regular feedback sessions for mutual growth.
• Free language classes and technical training courses.
• Opportunities to work independently and influence processes.
• Promotion from within is encouraged.

Work-Life Balance

• Hybrid work setup.
• Four weeks of remote work after probation.
• Flexible hours and trust-based working time.
• 30 vacation days plus 3 additional days (Christmas, New Year, Carnival Monday).
• Sabbatical options.

Financial Benefits

• Generous pension scheme aligned with our sustainability values.
• JobTicket / Deutschlandticket.
• Annual performance-based bonus scheme.

Wellness Programs

• Subsidized Urban Sports Club membership.
• Active Break scheme with weekly Yoga sessions.
• Health weeks promoting healthy habits.

Join Our Team

If you are interested, please apply via the button below with a meaningful cover letter, CV, and relevant certificates. We look forward to your application and hope to welcome you soon!

We are an equal opportunity employer and encourage applications from all qualified candidates regardless of age, race, gender, or other non-professional criteria.

About us

ISCC International Sustainability and Carbon Certification is a globally recognized system designed to promote traceability, sustainability, and climate-friendly supply chains. We currently hold over 11,300 certificates across 129 countries. Our dedicated team comes from diverse backgrounds, united by a shared enthusiasm for sustainability. We look forward to you joining us at our headquarters in Cologne if you believe you are a good fit.

Required Experience:

Key Skills

Office Management, Microsoft Office, Management Experience, QuickBooks, Accounting, Office Experience, Human Resources, Bookkeeping, etc.

Employment Type: Full-Time

Experience: 3-5 years

Vacancy: 1