Office Manager

Scope SE & Co. KGaA; Deutschland; Vor Ort; EUR 40.000 - 55.000; Vollzeit

Zusammenfassung

A leading European financial services provider in Germany is seeking an Office Manager to oversee office operations and manage daily administrative tasks. The role requires at least 1 year of experience in office administration, excellent communication, and organizational skills, and fluency in English and German. The successful candidate will contribute to a healthy work environment and ensure efficient operations, making it essential to establish good relationships with stakeholders within the organization.

Qualifikationen

• Minimum of 1 year of experience as an office administrator, office assistant or relevant role.
• Apprenticed as an office clerk and/or have a relevant degree.
• Can manage administrative projects independently.

Aufgaben

• Perform office management duties.
• Coordinate activities to ensure efficient office operations.
• Oversee the maintenance of the office including security and cleaning.

Kenntnisse

Office administration

Communication skills

Organizational skills

MS Office (Word, Excel, PowerPoint)

Fluent in English and German

Ausbildung

Bachelor's degree in business administration or relevant field

Jobbeschreibung

Office Manager – Summary

We offer a highly motivated team of human resource experts and are looking for reinforcement for a very exciting, challenging task. We want to actively support the development of our corporate culture and expand the quality and continuous improvement of our people processes. Our High-Performance Culture is the focus of our contribution to the support and development of our employees by adding value to the area of people work. As an Office Manager, you will be responsible for your own specialist area, e.g. supporting your location and processes, manage day‑to‑day duties, perform admin measures and contribute to a healthy work environment. As a successful Office Manager, close, agile interaction with stakeholders within the organisation is of crucial importance.

Duties & responsibilities

• You perform the office management duties.
• You will coordinate required activities such as materials and services to ensure efficient office operations.
• You will manage and coordinate external calls, correspondence (e‑mail, letters, packages etc.) and records data on special deliveries.
• You oversee the maintenance of the office, including security, cleaning, equipment and technical systems.
• You will identify opportunities to improve the office operations and implement efficient processes.
• You will help to manage the budget efficiently and identify cost saving opportunities.
• You will be responsible for managing OHS measures to protect our organisation from risk.

Professional & personal qualifications

• You have minimum of 1 year of experience as an office administrator, office assistant or relevant role in the financial industry.
• You apprenticed as an office clerk and / or have a bachelor´s degree in business administration or relevant field.
• You have a basic understanding of financial and business reports / metrics.
• You can manage administrative projects independently and have valuable experience in facility and OHS management administration.
• You can interact well with outside parties and have a high level of prioritisation skills.
• You perform excellent communication and organisational skills.
• You have a high level of motivation, commitment and confidentiality and problem‑solving skills.
• You are a team player with excellent interpersonal skills.
• You have a multi‑cultural and collaborative mindset, being a self‑starter, versatile, inquisitive and detail‑oriented personality.
• You perform excellent MS Office (Word, Excel, PowerPoint).
• You are fluent in English and German.

Interested?

If this sounds like a journey for you, we look forward to learning more from your convincing application. Please note : For non‑EU applicants, a valid work and residence permit is a prerequisite for this job position. Unfortunately, we are unable to sponsor relocation from outside of the EU at this time.

What we want to see

• Current CV
• Copy of your university degrees and certificates
• Criminal record certificate (can be provided at a later date)
• At least 3 letters of reference (can be provided at a later date)

About Scope

With more than 250 employees operating from offices in Berlin, Frankfurt, London, Madrid, Milan, Oslo and Paris, Scope Group is the leading European provider of independent credit ratings, ESG and fund analysis. Based on forward‑looking and innovative methodologies, Scope offers a European perspective that contributes to greater diversity of opinion for institutional investors worldwide. Scope Ratings is the largest European credit rating agency, registered in accordance with EU and UK rating agency regulation, offering opinion‑driven and non‑mechanistic credit risk analysis. Scope ESG Analysis provides tools for analysing and reporting on ESG impact and risk, as well as second‑party opinions on green, social and sustainable bonds. Scope Fund Analysis rates more than 10,000 funds and asset managers across all major asset classes.

At Scope Group, we are committed to fostering a diverse and inclusive workplace where everyone is treated with respect and fairness. We embrace people from all backgrounds, regardless of culture, ethnicity and gender. We ensure that our application processes are free from discrimination. By valuing each individual's unique background and perspectives, we strive to create an environment where all employees can thrive and contribute their best. Our dedication to equality and inclusivity reflects our belief that diversity drives innovation and success.