Office Manager

Hawk; Berlin; Hybrid; EUR 40.000 - 60.000; Vollzeit

Zusammenfassung

A leading tech company is seeking an Office Manager to ensure smooth daily operations across their Munich and Berlin offices. The role includes event planning, team support, and fostering a positive workplace culture. Ideal candidates have over 5 years of experience in office management and are fluent in English. This position offers opportunities to influence team culture and contribute to a vibrant work environment.

Qualifikationen

• 5+ years experience in office management, operations, or executive assistance.
• Experience building office management functions in fast-growing startups.
• Fluent in English; German is a plus.

Aufgaben

• Ensure seamless daily office operations in Munich, Berlin, and London.
• Plan and execute three major annual events.
• Support team members with bookings and itineraries.

Kenntnisse

Office management

Organizational skills

Communication

Proactivity

Service-oriented mindset

Jobbeschreibung

About Us

Hawk is the leading provider of AI-supported anti-money laundering and fraud detection technology. Banks and payment providers globally use Hawk’s powerful combination of traditional rules and explainable AI to improve the effectiveness of their AML compliance and fraud prevention by identifying more crimes while maximizing efficiency by reducing false positives. Our solution plays a vital role in the global fight against money laundering, fraud, and terrorism financing. We foster a culture of mutual trust, support, and passion, providing individuals with opportunities to grow professionally and make a difference in the world.

Your Mission

As our Office Manager, you will be the driving force behind making Hawk an outstanding place to work. From managing daily office operations to planning company events, supporting executive travel, and creating an inspiring workplace environment, you will shape our internal culture. Based in Munich or Berlin, you will support our teams across Munich, Berlin, and London, ensuring each location runs smoothly, looks great, and reflects our values.

Your Responsibilities

Office Management

• Ensure seamless daily office operations in Munich, Berlin, and London.
• Act as the first point of contact for employees and visitors.
• Ensure ISO requirements are met (safety, documentation, cleanliness).
• Create a welcoming and well-functioning office environment.
• Lead the upcoming Munich office move (estimated end of 2025).

Office Interior & Setup

• Continuously improve the office space to reflect our culture.
• Maintain meeting room tech and ergonomic setups.
• Manage seating charts across all locations.

Travel & Executive Support

• Manage a travel booking tool for the company.
• Support team members with bookings and itineraries.
• Assist our CEO with calendar, travel, and coordination tasks.

Event Planning & Coordination

• Plan and execute three major annual events: Sales Kick-Off, Tech Summit, and Christmas Party.
• Organize monthly HQ Team Weeks and other team activities.

Gifting & Company Culture

• Manage team gifting for birthdays and anniversaries.
• Oversee company merchandise stock, orders, and distribution.

Budget & Supplier Management

• Manage office and events budgets.
• Maintain relationships with suppliers and service providers.

Your Profile

• 5+ years experience in office management, operations, or executive assistance.
• Experience building office management functions in fast-growing startups.
• Passionate about team culture and workplace experiences.
• Organized, proactive, and capable of handling multiple tasks.
• Excellent communicator with a service-oriented mindset.
• Fluent in English; German is a plus.
• Based in or near Munich/Berlin, with occasional travel to other offices.