Office Manager

quint-computing.com; Bayern; On-site; EUR 42,000 - 60,000; Full time

Benefits offered by this job

Competitive compensation

On-site with flexibility

Opportunity to shape processes

Direct exposure to leadership

Office in Erlangen

Job summary

Quint is hiring an Office Manager to be the organizational backbone, handling finance, HR, procurement, events, and travel for our growing R&D team. You will work directly with the co-founder COO/CFO and help shape processes as one of the first hires outside the technical group.

Fluency in German and English, a professional background in office management, and the ability to implement new workflows are essential. The role is on-site in Erlangen, with potential for process-led growth.

Qualifications

• Completion of vocational training in office management or a comparable commercial qualification.
• Experience as an executive assistant or in office management, supporting a managing director or similar.
• Fluency in German and English, written and spoken.

Responsibilities

• Finance administration: bookkeeping support, invoices, expense and travel reports, payments, budgets, reporting.
• HR administration: employment contracts, onboarding/offboarding, employee records, payroll documents, international hires.
• Procurement & logistics: order office and lab supplies, compare offers, manage suppliers, track deliveries.
• Events: organise team events, workshops, visits from partners/investors, conferences.
• Travel & calendars: manage founders' calendars, meetings, business travel.

Skills

Office management

Executive support

Initiative & process setup

Organization

German & English fluency

Education

Vocational training in office management

Bachelor's degree in business administration/management or related field

Tools

Office software

Job description

Who we are

Quint develops fault-tolerant superconducting quantum computers designed for high-speed operations with breakthrough error correction efficiency. Quantum devices need to be able to handle unavoidable errors fast, repeatedly, in real-time, and with manageable resource overhead to enable industrial applications. Our team combines entrepreneurial momentum with decades of cutting-edge R&D experience to unlock quantum computing's global impact.

The role

As our Office Manager, you are the central organizational backbone of Quint. You work directly with our co-founder COO/CFO and keep everything running in the background, from invoices and orders to travel, events and the office itself, so that our R&D team can focus on building the future of quantum computing.

You will be one of our first hires outside the technical team. That means you won't just run existing processes: you will help shape how we organize ourselves as we grow.

Day-to-Day

• Finance administration: prepare bookkeeping documents, check and process incoming invoices, handle expense and travel cost reports, and support the COO/CFO with payments, budgets and reporting.
• HR administration: prepare employment contracts, organize onboarding and offboarding, maintain employee records, prepare payroll documents, and support international hires.
• Procurement & logistics: order office and lab supplies and equipment, compare offers, manage suppliers, and track deliveries.
• Events: organize team events, workshops, and visits from partners and investors, and coordinate our presence at conferences.
• Travel & calendars: manage our founders' calendars, coordinate meetings, and plan and book business travel

You should apply if you

• have completed vocational training in office management or a comparable commercial qualification, or hold a Bachelor's degree in business administration, management or a related field.
• ideally bring experience as an executive assistant or in office management, for example supporting a managing director or running the office of a university chair.
• are fluent in German and English, both written and spoken.
• are confident with common office software and quick to learn new digital tools.
• enjoy a fast-moving environment where you take initiative and set up processes yourself.

Dont tick every box? Apply anyway. We are a fast-moving, learning startup, so skills will develop too. If you are organized, curious and want to help build something new convince us and take our team to the next level.

What we offer

• Competitive compensation
• A real mission: Be part of the team building the future of quantum computing, and see up close how breakthrough technology moves from the lab to the market.
• Responsibility from day one: As one of our early hires, you shape how Quint is organized and build the processes that will carry us as we grow.
• Work with leadership: You work directly with our CFO/COO Dr. Jona Stinner, alongside a science-driven team of outstanding talents.
• Room to grow: As the company develops, your role grows with it, with the opportunity to take on more responsibility.
• On-site with flexibility: Full-time and on-site in our office, with the option to work from home occasionally.
• A great place to live and work: Our office and labs are in Erlangen, a lively university city in the Nuremberg metropolitan region, with a strong research community and beautiful nature nearby.