Office & Management Assistant (m/f/d)

Airbus Bank GmbH; München; Hybrid; EUR 40,000 - 60,000; Full time

Benefits offered by this job

Employee savings plans

Company pension scheme

Public transportation deals

Airbus stock ownership plan

Company gym and wellness programs

Job summary

Airbus Bank GmbH in Munich is seeking an organized professional to coordinate day-to-day office operations and support back-office tasks for the Executive Management Office. You will help plan internal and external events, maintain documents, and assist with travel arrangements in German and English.

The role requires MS Office proficiency, strong organizational skills, and excellent German and English communication.

Qualifications

• Completed apprenticeship in office management or a comparable field.
• Initial professional experience in office management or executive assistance.
• Structured and meticulous approach to work.
• Excellent written and spoken German and English skills.

Responsibilities

• Office management and administration coordination.
• Back office support for executive management, including documentation and reporting in German and English.
• Event management and internal/external communication, organizing meetings and visitor programs.
• Support cross-functional projects and act as substitute PA during vacations.

Skills

MS Office

Outlook

Teams

Word

PowerPoint

Excel

German language

English language

Education

Office management apprenticeship

Tools

MS Office Suite

Job description

WHO ARE WE

You are looking for a challenge in a dynamic and multicultural environment? You proactively drive projects forward and so become part of our success? Then join us!

Airbus Bank is a bank specializing in financing for the aerospace and commercial real estate sectors. Founded in 2014 and headquartered in Munich, in the heart of Europe, the bank is a wholly owned subsidiary of Airbus SE, a world-leading aerospace company.

IMPORTANT TASKS

Office Management & Administration

• Organizing and coordinating day-to-day office operations
• Managing appointments, meeting rooms, and internal resources
• Organizing and booking business trips, including travel expense reporting
• Handling incoming and outgoing mail as well as general correspondence
• Maintaining, managing, and archiving documents and filing systems
• Assisting with the review of invoices and contracts
• Processing orders and coordinating external service providers
• Ensuring efficient administrative processes and supporting general organizational tasks

Back Office Support

• Supporting the Executive Management team with administrative and organizational tasks
• Preparing, formatting, and maintaining documents, presentations, statistics, and analyses in German and English
• Maintaining data and assisting with reporting and documentation tasks
• Contributing to the optimization of administrative processes and workflows
• Supporting cross-functional projects and special assignments
• Taking on selected executive assistance tasks
• Acting as a substitute for the Executive Management’s Personal Assistant during vacation and other absences, particularly in relation to calendar, travel, and organizational management for the Executive Management Office

Event Management & Communication

• Assisting with the planning, organization, and delivery of internal and external events in Germany and abroad
• Organizing meetings, workshops, and visitor appointments
• Welcoming and assisting guests, as well as supporting visitor programs
• Preparing and following up on meetings and events
• Supporting communication activities and maintaining company information
• Contributing to the implementation of corporate branding in collaboration with internal and external stakeholders

BEST PRECONDITIONS

• Completed apprenticeship, for example as an Office Management Assistant, Management Assistant, Bank Clerk, or in a comparable field
• Initial professional experience in office management, executive assistance, back-office support, or administration
• A structured and meticulous approach to work
• Strong organizational skills, reliability, and a pronounced service-oriented mindset
• A professional and friendly manner when interacting with employees, customers, business partners, and external service providers
• Proficient use of MS Office, particularly Outlook, Teams, Word, PowerPoint, and Excel
• Excellent written and spoken German and English skills
• Initial experience in an executive assistance role would be an advantage

EXCELLENT WORKING CONDITIONS

Benefits:

In addition to an attractive salary, you'll have access to a wide range of other benefits.

These include:

• Employee savings plans, a company pension scheme, and disability insurance
• For your mobility, we offer attractive deals on public transportation
• You also have the opportunity to participate in the annual, discounted Airbus employee stock ownership plan.
  Career and Professional Development: The individual development of our colleagues through participation in internal and external training opportunities – also in cooperation with our parent company, Airbus SE – is particularly important to us

Work-Life Balance: We offer a modern policy for flexible and mobile working.

Well-being and Health Management: Stay fit in our company gym (showers are also available) and spend your breaks actively on our ICAROS exercise bike. In addition, fully automatic coffee machines, tea, and water dispensers are available free of charge on every floor. A foosball table in our spacious lounge provides a welcome change of pace during the workday. We also offer a comprehensive range of health and wellness programs. A quiet room is available for you to retreat to.

Our Location: A modern office building in the heart of Munich with excellent transport links. Our contemporary multi-zone office concept with ergonomic workstations supports you in your work while ensuring an open and bright working atmosphere.

Company events: Team spirit is the building block for our excellent working atmosphere - to ensure that fun is not neglected, company events take place regularly in a wide variety of settings