Office Coordinator Germany

Our Commercial organization leads our global sales and marketing strategies around the world. Our integrated team continues to solidify BioMarin’s commercial presence in the United States and Europe and is rapidly growing in other regions, such as Latin America, the Middle East and Asia-Pacific.

Objective of the position: The aim of the position is to carry out high-quality administrative office work with a focus on Office Coordination and meeting and event planning for selected areas.

Training / skills:

• Completed commercial or comparable training
• At least 2 years of professional experience in the field of office or project management / team assistance
• Fluent in German and English (spoken and in writing)
• Very good self-organisation, ability to multi-task
• High learning ability and flexibility
• Strong talent in solution-oriented work
• Strong ability to work as a team
• Confident handling of MS Office applications
• Experience in event management is an advantage
• Technical affinity is an advantage
• Experience with pharmaceutical transparency / local codes and contracts is an advantage
• Medical background knowledge is an advantage

Tasks, rights and duties within the scope of the activity:

Office Coordination:

• Welcoming external guests and setting up on-site meetings
• Purchasing Office Supplies
• Checking the regular mailbox
• Scanning documents to other team members
• Filing documents
• Working closely together with our Office Maintenance provider and internal EHS&S Team
• Helping to organize internal Office Meetings

Part of the administrative office staff:

• Active member of the business unit "administrative office staff" according to business requirements, group guidelines and in coordination with the Sr Manager Operations
• Preparation for and active participation in internal meetings and (off-site) area team meetings
• Clarification of process, Finance, Compliance and Legal processes with the respective department

Project Management:

• Organisation of Third-Party events, BioMarin organized Meetings and HCP participation in events
• Communication and close cooperation with the sales force to realize events
• Preparation of sponsoring, speaker, consultant and participant contracts
• Coordination of contract development between external parties and our compliance and legal department
• Ensuring the timely implementation of approval processes for material in connection with events (flyer, speaker presentations, invitations, etc.)
• Managing project budget and ensuring all financial processes related are adhered to
• Coordination of travel bookings for invited participants
• Documentation of adhered compliance requirements and costs
• Updating an annual event / project overview and the related budget
• Supporting the Marketing / Product Manager with contract and budget management
• Potentially organisation of area team meetings

All tasks must be carried out in accordance with the currently valid internal and external principles, SOPs and policies and in line with the currently valid corporate values.

Equal Opportunity Employer / Veterans / Disabled

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.