Office Coordinator

Marmon Foodservice Technologies EIMEA; Nordrhein-Westfalen; Vor Ort; EUR 35.000 - 55.000; Vollzeit

Zusammenfassung

Ein etabliertes Unternehmen sucht einen engagierten Office Coordinator, der die reibungslose Büroorganisation sicherstellt. In dieser spannenden Rolle sind Sie verantwortlich für die Verwaltung von Bürobedarf, die Koordination von Meetings und die Kommunikation mit Dienstleistern. Sie werden in einem dynamischen, internationalen Umfeld arbeiten, das Ihnen die Möglichkeit bietet, Verantwortung zu übernehmen und Ihre Fähigkeiten weiterzuentwickeln. Wenn Sie eine Leidenschaft für Organisation und Kommunikation haben und in einem unterstützenden Team arbeiten möchten, ist dies die perfekte Gelegenheit für Sie.

Leistungen

Flexible Arbeitszeiten

Subventionierte Kantine

Kostenlose Getränke

Wöchentliche Obstangebote

Regelmäßige Teamevents

Qualifikationen

• Fließende Englisch- und Deutschkenntnisse sind erforderlich.
• Erfahrung im Büro- oder Hotelmanagement ist von Vorteil.

Aufgaben

• Verwaltung von Büromaterialien und Kommunikation.
• Koordination von Meetings und Veranstaltungen im Büro.
• Überwachung der Einhaltung von Gesundheits- und Sicherheitsvorschriften.

Kenntnisse

Fließend in Englisch

Fließend in Deutsch

Büro- oder Hotelmanagement-Erfahrung

Kommunikationsfähigkeiten

Detailorientierung

Organisationsfähigkeiten

Multitasking-Fähigkeiten

Ausbildung

Abschluss im Bereich Büro- oder Hotelmanagement

Tools

Microsoft Office

Jobbeschreibung

Marmon Foodservice Technologies Europe GmbH

As a part of the global industrial organization Marmon Holdings—which is backed by Berkshire Hathaway—you’ll be doing things that matter, leading at every level, and winning a better way. We’re committed to making a positive impact on the world, providing you with diverse learning and working opportunities, and fostering a culture where everyone’s empowered to be their best.

Essential Duties And Responsibilities

As an Office Coordinator you are responsible for ensuring the smooth operation of our office environment. Here are the duties and responsibilities for this role:

Administrative support

• Manage office supplies, equipment, and maintenance.
• Handle incoming and outgoing communication, including mail, calls, post.
• Accept and sign deliveries (post or other deliveries).
• Provide administrative support related to office operations.
• Manage shipping, receiving, and storing all goods and services related to the Düsseldorf site.
• Office and Garage Entry.

Facility management

• Manage relationships with service providers and vendors.
• Oversee the receiving of office guests (for instance, opening the office door and receiving visitors).
• Coordinate with building management for repairs and maintenance.
• Order office supplies.

Financial Management

• Monitor office expenses.
• Administer documentation related to the pension scheme in cooperation with HR.

Communication and coordination

• Coordinate meetings, conferences, and office events.
• Oversee visitor management.
• Coordinate with IT support to oversee the use of office technology, including computers, printers, and software.

Health and Safety

• Ensure safety and health regulations are followed in the office to maintain a safe work environment.
• Prepare for and respond to emergencies, ensuring staff are trained in emergency procedures.

Possible Further Responsibilities

• Obtain offers/quotes for services, e.g., travel agency cooperation.
• Responsible for office-wide communications and announcements on screen.
• Ensure data security and manage office data storage (Data Protection officer).

Recommended Qualifications, Skills/Competencies

• Fluent in English and German (both written and spoken).
• Experience in Office or Hotel Management.
• Basic understanding of human resource functions.
• Excellent communication and interpersonal skills.
• Detail-oriented and proactive approach to tasks.
• Organizational and multitasking abilities.
• Proficient in Microsoft Office programs.

What We Offer You

• An open and dynamic corporate culture paired with the opportunity to work independently.
• A challenging, international work environment with exciting tasks in an industry of the future.
• Flexible working hours.
• Space to learn, take on responsibilities as an active team member.
• An attractive salary package.
• Subsidized canteen, free hot and cold drinks, and a weekly fruit offer to boost overall well-being.
• Regular team events.

Our Values
Character

• Do the right thing for the people and communities we serve.
• Work hard and humbly for each other.
• Build trust through open, honest communication.

Courage

• Own our success and make a difference.
• Challenge the status quo.
• Be bold to make tough decisions and take risks.

Creativity

• Innovation and simplicity determine our success.
• Grow through continuous learning.
• Be relentlessly curious.

Community

• People are our greatest asset.
• Welcome diversity of people and ideas.
• Strong relationships make us better.

Following receipt of a conditional offer of employment, candidates will be required to complete additional job-related screening processes as permitted or required by applicable law.