Office Coordinator

A-Gas; Borkum; Vor Ort; EUR 35.000 - 45.000; Vollzeit

Zusammenfassung

A leading organization in business coordination seeks an Office Management Support Specialist in Borkum, Niedersachsen. The role includes providing essential administrative support to various departments, organizing meetings, and ensuring an excellent experience for visitors. Candidates should be fluent in German and English and proficient in Microsoft Office. This position offers dynamic opportunities to contribute to organizational success.

Qualifikationen

• Proven experience in a similar role.
• Excellent organizational and multitasking abilities.
• Ability to work self-responsibly.

Aufgaben

• Provide office management support to various departments.
• Organize interdepartmental meetings and take minutes.
• Greet and assist visitors, ensuring a positive experience.
• Translate internal documents between German and English.
• Perform data entry and maintain records accurately.
• Prepare and format documents, presentations, and reports.
• Compile data and generate reports for management.

Kenntnisse

Organizational skills

Multitasking abilities

Fluent German

Fluent English

Microsoft Office proficiency

Ausbildung

Vocational Education

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Outlook

Microsoft Teams

Jobbeschreibung

This position offers a dynamic opportunity to contribute to the success of our organisation while gaining valuable experience in various aspects of business coordination and support. As a pivotal member of our organisation, you will play a crucial role in providing office management support to multiple departments, including People & Culture, Customer Service, Health and Safety/Compliance, and the Head of Site and Operations. This role will involve managing documents and records, preparing documents and presentations, generating reports, organising translations, and managing visitor interactions.

Key responsibilities & tasks

• Provide office management support to People & Culture, Customer Service, Health and Safety/Compliance departments, and the Head of Site and Operations.

• Organise interdepartmental meetings, including scheduling, logistic coordination, and agenda preparation.

• Take minutes during interdepartmental meetings, documentation discussions, decisions, and action items for distribution & follow-up

• Greet and assist visitors, including clients, internal visitors, and candidates, ensuring a positive and professional experience.

• Translate internal documents (DE-EN)

• Perform data entry and maintain records accurately into databases or spreadsheets.

• Prepare and format documents, presentations, and reports for internal and external distribution.

• Compile data and generate reports for departmental and management use, providing insights and analysis as needed.

o Vocational Education

o Proven experience in a similar role

o Excellent organisational and multitasking abilities, with the capacity to prioritize tasks effectively.

o Fluent German and English communication skills, both verbal and written.

o Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook, Teams)

o Ability to work self-responsibly