Office Coordinator

HOLY; Berlin; Hybrid; EUR 36,000 - 48,000; Full time

Benefits offered by this job

Central office in Berlin Mitte

Flexible working hours

Career growth opportunities

Job summary

HOLY Berlin is seeking a warm, proactive Office Manager to own the entrance experience and keep daily operations running smoothly behind the scenes. You’ll shape the energy of our workplace, oversee snacks, deliveries, and Day 1 desks, and craft a welcoming first impression for guests and new hires.

In this hands‑on role you’ll manage front desk operations, on‑site storage, vendor relationships, and events, coordinate with the People team on new hire setups, and help nurture a connected HOLY

Qualifications

• Experience in office management or front desk operations preferred.
• Ability to manage vendors, deliveries and events.
• Strong organizational and prioritization skills.
• Fluent in German and English.

Responsibilities

• Own the entrance experience and welcome guests and new hires.
• Keep on-site storage clean, stock supplies and manage day-to-day facilities.
• Coordinate mail, deliveries, and Day 1 desks with HOLY Welcome packages.
• Manage vendor relationships and coordinate with suppliers.
• Help build a warm HOLY culture and support growth into temple logistics.

Skills

Office management

Front desk

Vendor coordination

Event coordination

German & English bilingual

Attention to detail

Job description

• You will be at the very heart of the HOLY Temple experience - creating the warm welcome that guests and new hires remember, while making sure every day runs effortlessly behind the scenes. From keeping the snacks flowing and deliveries on track to celebrating birthdays and preparing brilliant first-day desks, you’ll shape the energy of our workplace every single day
• Front Desk & Workplace Experience: Own the entrance experience, welcoming guests, managing relations, and curating goodie bags, postcards and freebies. Create a strong first impression for guests and new hires
• Temple Operations & Facilities: Ensure our on-site storage remains clean and orderly, ordering food for workplace events, snacks and office supplies stocked. Coordinate HBC cleaning and day-to-day facilities upkeep
• Mail, Hardware & New Hire Setup: Manage mail and deliveries, track hardware, and prepare Day 1 desks with HOLY Welcome packages and equipment, in partnership with the People team
• Vendor & Supplier Coordination: Manage relationships with Rewe, JUIT, CoffeeCircle, HBC, Backfabrik, Topi/Grover and similar suppliers
• People Milestones & Culture Building: Own team milestones and help build a warm, connected HOLY culture. Growth path into Temple 2.2 logistics and a broader Office Manager remit

Benefits

• Join a successful and growing company
• Huge impact and career growth
• Awesome team of colleagues who are ambitious, funny, down-to-earth, and authentic
• Startup culture with flat hierarchies, fast pace, and personal development
• Central office in Berlin Mitte, flexible working hours, and much more

This is a hands-on role for someone with warmth, sharp instincts, and a natural drive to stay one step ahead - with plenty of room to make your mark and growStrong operator and project management: Office life is a wild, fast moving space, full of competing priorities and guests walking in at any moment. Juggling vendors, deliveries and events, and knowing how to prioritize when things pile up, is critical to succeeding in this roleDiligent and organized: Follows through on recurring tasks, like stocking, hardware and mail, without things slipping, and manages priorities independentlyProactive and forward-thinking: Thinks two steps ahead, catching stock-outs, deliveries and issues before they become guest or team problems. The make-or-break trait for this roleExperience with office management or front desk operation is a strong plusBilingual communicator: Fluent in German and English, comfortable communicating clearly both in person and in writingWarm, extroverted presence: A natural brand ambassador who sets a welcoming tone for everyone who walks through the door, since this person is often the first impression of HOLYService and community minded: Puts guest and employee experience first in every interaction, and actively helps build a connected, welcoming HOLY culture