Office & Business Manager

Connect Group; Deutschland; Remote; EUR 28,000 - 39,000; Part time

Job summary

Connect Group sucht eine erfahrene Allround-Kraft als Office & Business Manager in Deutschland. Sie übernehmen die lokale Finanz- und Verwaltungskoordination, arbeiten eng mit der Geschäftsführung, dem Shared Service Center in Rumänien und externen Partnern zusammen und koordinieren HR-Administrationen in begrenztem Umfang.

In dieser Teilzeitposition tragen Sie Verantwortung für Buchhaltung, Finanzen, Mietverträge, Versicherungen und Office-Management, arbeiten selbstständig, priorisieren

Qualifications

• Bachelor’s degree oder gleichwertige Berufserfahrung.
• Mehrjährige Erfahrung in Finanzverwaltung, Büromanagement oder Allround-Bot.
• Fundierte Kenntnisse in Rechnungswesen und Finanzverwaltung, ideal inkl. Monatsabschluss, Reporting, Cash-Flow-Planung.
• Erfahrung in Gehaltsabrechnung/HR-Verwaltung.
• SAP oder vergleichbares ERP-System ist von Vorteil.
• Souveräner Umgang mit MS Excel.
• Selbstständige Arbeitsweise mit Organisationstalent.
• Gute Deutsch- und Englischkenntnisse in Wort und Schrift.

Responsibilities

• Finanz- und Verwaltungsalltag der deutschen Einheit koordinieren und überwachen.
• Ansprechpartner für externe Buchhalter, Behörden und Finanzdienstleister.
• Rechnungen, Zahlungen, Kreditoren- und Debitorenbuchhaltung mit SSO in Romania abstimmen.
• Monatliche Abschlussprozesse unterstützen und Berichterstattung gemäß Group-Richtlinien sicherstellen.
• Cashflow-Planung, Budgetierung und Kostenkontrolle unterstützen.
• Audit- und interne Prüfungen unterstützen und Unterlagen bereitstellen.
• Verträge, Abonnements, Verträge und Policen überwachen und renewals tasten.
• Betriebliche Abläufe optimieren und Prozesse verbessern.

Skills

German & English

Independent work

Office management

SAP ERP

Excel

Payroll knowledge

Monthly closing

Financial reporting

Education

Bachelor’s degree or equivalent

Tools

SAP

Job description

Are you an experienced all-round professional who combines solid finance and accounting knowledge with strong organisational skills?

We are looking for a hands-on Office & Business Manager to support the smooth day-to-day operation of our German entity.

In this broad, part-time role, you will take ownership of local finance, administration and office operations, working closely with management, our shared service centre in Romania and external partners. You will also coordinate routine HR administration, although HR is not the primary focus of the position.

Your Responsibilities

Finance & Administration

• Coordinate and oversee day-to-day financial and administrative activities for the German entity.
• Support accounting processes and act as the primary local contact for external accountants, authorities and financial service providers.
• Coordinate invoicing, payments, accounts payable and accounts receivable in collaboration with the Shared Service Center in Romania.
• Support the monthly closing process and ensure timely, accurate submission of financial information in accordance with Group reporting requirements and deadlines.
• Support cash-flow planning, budgeting and forecasting and monitor operating expenses against approved budgets.
• Support statutory audits and internal reviews by ensuring the required documentation is accurate, complete and readily available.
• Maintain an overview of contracts, subscriptions, leases and insurance policies, including renewal and termination deadlines.
• Monitor recurring costs and identify practical opportunities for cost optimisation and process improvement.
• Ensure accurate recordkeeping and compliance with internal financial and administrative procedures;

Office & Business Operations

• Ensure the efficient day-to-day operation of the office and local entity.
• Coordinate suppliers, service providers, facilities matters and office-related contracts.
• Create structure and visibility across recurring administrative and operational activities.
• Maintain effective workflows and ensure actions and deadlines are consistently followed up.
• Take ownership of practical operational issues, resolving them independently where possible and escalating when management involvement is required.
• Work closely with local and Group stakeholders to ensure smooth communication and coordination.

HR & Payroll Administration

• Support routine employee administration and maintain accurate personnel documentation.
• Coordinate with external payroll and HR service providers.
• Support onboarding, offboarding and employee-related administrative changes.
• Coordinate payroll inputs and ensure employee changes are communicated correctly and on time.
• Perform a reasonableness review of payroll outputs before approval and follow up on discrepancies when required.
• Act as a reliable point of contact for employees on general administrative matters.

Your profile

We are looking for someone who is comfortable working independently in a broad role and who knows how to balance hands-on execution with coordination and oversight.

• Bachelor’s degree or equivalent professional experience.
• Several years of experience in finance administration, business administration, office management or a comparable all-round role.
• Solid practical knowledge of accounting and financial administration, ideally including monthly closing, reporting, cash-flow planning and internal controls.
• Working knowledge of payroll and HR administration.
• Experience with SAP or a comparable ERP system is a strong asset.
• Strong Microsoft Office skills, particularly Excel.
• Able to work independently, prioritise effectively and take ownership from start to finish.
• Fluent German and English, both written and spoken.

Ready to make an impact?