Office Assistant (Portuguese & English Speaking) (M/F/D)

MobiLab Solutions; Köln; Vor Ort; EUR 30.000 - 45.000; Vollzeit

Zusammenfassung

MobiLab Solutions is seeking an organized and proactive individual for an administrative support role. The ideal candidate will be fluent in Portuguese and English, responsible for managing office tasks, supporting recruitment, and ensuring smooth daily operations. Join a diverse team in Cologne focused on empowering employees and driving engineering excellence. Benefits include a public transport ticket, career development opportunities, and more.

Leistungen

Public transport ticket

Access to industry conferences

Company pension scheme

Qualifikationen

• Strong motivation to learn in an administrative role.
• Experience handling bureaucratic procedures and documentation.
• Confidence in managing office supplies and creating a pleasant work environment.

Aufgaben

• Managing office administrative tasks and supporting daily operations.
• Assisting in recruitment procedures and onboarding logistics.
• Overseeing basic accounting paperwork and office supply management.

Kenntnisse

Fluent in Portuguese

Fluent in English

Office management

Communication

Tools

Google Workspace

Jobbeschreibung

First insights

Are you an organized, proactive, and detail-oriented individual who thrives in a dynamic and international work environment? Do you enjoy supporting teams, handling administrative processes, and ensuring that everything runs smoothly behind the scenes? Are you fluent in both Portuguese and English?

Then it is YOU whom we are looking for.

Location: Aveiro, Portugal

That’s What It’s About

Supporting our Operations and People teams by:

• Handling general office administrative and secretarial tasks to support daily operations
• You will keep track of office supplies, inventory, and place orders or make purchases
• Managing communication and documentation in both Portuguese and English
• Taking care of bureaucratic procedures, from contracts to government-related paperwork
• Assisting in basic accounting paperwork and preparing documentation for the finance team and external accounting partners
• Supporting the well-being and functionality of our office space, ensuring a pleasant and productive environment for everyone
• Assisting in the organisation of internal events, such as team-building activities and company gatherings
• Supporting recruitment procedures, including scheduling interviews and onboarding logistics
• Providing logistical and organisational support for events where MobiLab is represented externally (e.g., job fairs, tech meetups, community initiatives)
  
  

This is you

• You are fluent in Portuguese and English, both spoken and written
• You have previous experience (or strong motivation to learn) in an administrative, office management, or secretarial role
• You are structured, proactive, and love getting things done efficiently
• You feel confident managing bureaucracy and know how to navigate local administrative processes
• You have a basic understanding of accounting or are eager to learn how to handle invoices and financial documentation
• You take pride in creating a welcoming, organized, and well-maintained office space
• You are reliable, approachable, and a strong communicator
• You enjoy being the go-to person for anything and everything that keeps the office running smoothly
• Experience in using office tools such as Google Workspace (Docs, Sheets, Gmail) is a plus
  
  

About Us

At MobiLab, we are committed to empowering our employees to bring their creative mindset into action, guiding our customers toward reaching their full data potential, and becoming Cloud-native organizations.

We are a diverse and dynamic team united by delivering engineering excellence. We are committed to inclusivity, where individuals of all backgrounds, including those with disabilities, feel welcomed and valued. You will directly impact how future business works and contribute to industry-leading companies.

We are dedicated to growing our employees. Our company culture encourages knowledge sharing and learning with a dedicated MobiLab Career Development. Our headquarters, located in the heart of Cologne, offers a creative work environment. We provide a range of benefits, including a public transport ticket, access to industry conferences, a company pension scheme, and more.

If you’re passionate about Cloud Integration and striving for engineering perfection, we invite you to join our MobiLab Team. Let’s grow together!