Office Assistant - Munich - 23 Month-Fixed Term Contract

Barings; München; Vor Ort; EUR 30.000 - 45.000; Vollzeit

Zusammenfassung

A financial services firm in Munich is seeking an Office Assistant for a 23-month fixed-term contract. The role involves providing administrative support, managing correspondence, and ensuring office operations run smoothly. Candidates should have prior experience as an Office Assistant, excellent communication skills, and the ability to handle pressure. The firm values integrity and flexibility in its staff.

Qualifikationen

• Experience as an Office Assistant is essential.
• Good communication is key for managing team interactions.
• Ability to maintain calm under pressure is a must.

Aufgaben

• Provide administrative support to staff and management.
• Manage incoming and outgoing correspondence and packages.
• Maintain and organize filing systems efficiently.

Kenntnisse

Good communication skills

Ability to handle pressurised situations calmly

Integrity

Flexibility

Prior experience in an Office Assistant capacity

Good Excel skills

Jobbeschreibung

At Barings, we are as invested in our associates as we are in our clients. We recognize those who work diligently for us and reward them for personal and professional integrity, communication skills, distinct competencies and expertise in specific strategies, ability to collaborate as a team member and true dedication to the interests of our clients.

We thank you for your interest in joining the Barings team, and invite you to explore our current employment opportunities.

Position Title: Office Assistant - 23 Month Fixed-Term Contract

Business Title: Assistant

Location: Munich

Principal Responsibilities

• Provide support to staff and management, including handling correspondence, preparing documents, and scheduling meetings
• Manage incoming and outgoing post and packages, incl. picking mail up at the post office when necessary
• Review and scan invoices
• Maintain filing systems and ensure the proper retention, protection, and disposal of records
• Supervise the petty cash register
• Manage communication channels, such as phone calls and central emails
• Oversee office and kitchen supplies to ensure resources are available when needed
• Coordinate with building management for office maintenance and repairs, Ensure a safe and clean work environment
• Book travel arrangements and prepare business travel reports
• Administrate the company car fleet
• Help with IT issues
• Organise working desks and oversee the booking of meeting rooms
• Bind presentation booklets
  
  
  

Key Skills/Experience Required

• Good communication skills
• Ability to handle pressurised situations calmly and professionally with all individuals involved
• Integrity, honesty and flexibility will be paramount in this diverse role.
• Prior experience in an Office Assistant capacity
• Good Excel skills are a nice to have
  
  
  

Requisite Skills

Additional Skills

Barings is an Equal Employment Opportunity employer; Minority/Female/Age/Sexual Orientation/Gender Identity/Individual with Disability/Protected Veteran. We welcome all persons to apply.