Office and Event Manager Part-Time (f/m/d)

Intro

About the team

You will join the People Team, who is overlooking all People and Culture related aspects of a global and vibrant company, from Recruiting to Development, to Strategy and Business Partnering.
Our Team is very lean and productive, we love taking care of our people, ensuring support and care with a customer-centric and efficient mindset.

Your Mission

• Maintain inventory and supply levels (food, drinks, office supplies and equipment)

• Maintain office efficiency by improving office processes & systems (phones, locker, desks)

• Prepare for and welcome our guests such as visitors or candidates

• Support with internal events in the Berlin HQ

• Assistance to Management with special tasks & projects

• Be the go-to-person regarding all event related topics within the team (tickets for attending events, sponsorships, speaking opportunities, giveaways, etc.)

• Coordinate event logistics and work with multiple stakeholders internally (e.g., Sales, Office Management, Marketing) and externally (e.g., vendors, partners)

• Take care of office compliance and coordinating with our external vendors/partners and collaborators to ensure our space is safe and comfortable

• Support IT with onboarding and offboarding by shipping equipment to other offices

Your Profile

• 1-2 years of experience in Office or Event Management in an international environment

• Attention to detail and excellent organizational skills combined with the ability to prioritize and react flexibly to changes

• Motivation to work in a result-driven environment with a lot of responsibility as well as a high-level ownership

• Strong sense of loyalty, ethics, confidentiality, and responsibility

• Ability to constantly question existing workflows and processes by suggesting and executing improvements

• Proficiency in MS Excel and Google Sheets and Docs

• Excellent communication skills & outgoing personality

• Proficiency in English as well as in German. We are an international team, but you also have to deal with German service providers and authorities

What you will do

Why us?

On top of a competitive package…

• We are open to flexible work models: we work on a hybrid mode and remotely
• To encourage education and professional growth, we offer an individual yearly budget of 1,200€
• You are entitled to 30 vacation days per year
• We offer BVG company ticket, JobRad bike leasing, Urban Sports Club membership, company pension scheme
• We care about your mental health and provide you with coaching and counseling sessions through the collaboration with the Fürstenberg Institut
• Regular team events and company events organised by our People team (Trust us, they know how to throw a party!)
• We equip you with the latest hardware and provide you with all the tools you need to thrive