Office Administrator - m/w/d

Project description

Join our Team as a Front Desk Administrator in our Ingolstadt office! You play an important role in ensuring the office space is well maintained while providing a high level of customer service.

Responsibilities

• Oversee office administration and management.
• Implement and maintain office procedures.
• Manage relationships with suppliers and vendors.
• Negotiate contracts and ensure timely delivery of services.
• Supervise office cleanliness, safety, and maintenance.
• Manage incoming mail and shipments.
• Support meeting room reservations efficiently.
• Offer support and guidance to visitors and colleagues.
• Collaborate with internal departments for seamless operations.
• Facilitate workplace arrangements for employees.
• Process purchase orders and manage internal flow.
• Support in ensuring compliance with Health & Safety regulations
• regarding office-related matters.
• Conduct regular office inventory and resolve discrepancies.
• Coordinate movements or space reconfiguration and reorganization
• within the office in collaboration with the Direct Manager.

Skills

Must have

• English: C1 level.
• German: C1 level.
• Organisational Skills, Multitasking, Customer Service, Problem Solving, Communication Skills.

Nice to have

• Previous experience in a similar role, corporate working experience.