Office Administrator

Centre People; Köln, Düsseldorf; Vor Ort; EUR 40.000 - 45.000; Vollzeit

Zusammenfassung

A Japanese IT company in Düsseldorf is seeking an Office Administrator to ensure smooth office operations. Responsibilities include managing correspondence, coordinating activities, and maintaining records. The ideal candidate has excellent organisational skills, is proficient in MS Office, and is fluent in English and German. This full-time role offers a salary of €40-45k per annum.

Leistungen

Transportation allowance

Bonus scheme

Qualifikationen

• At least 2 years of experience in an office administration role.
• Business-level fluency in both English and German.
• Professional telephone and business manners.

Aufgaben

• Manage general office administration and correspondence.
• Coordinate office activities for efficiency.
• Prepare timely reports and presentations.

Kenntnisse

Organisational skills

Communication abilities

Proficiency in MS Office

Multitasking skills

Interpersonal abilities

Planning skills

Jobbeschreibung

A Japanese IT company is seeking an Office Administrator to join their Düsseldorf office. In this role, you will be responsible for ensuring the smooth-running of the office, supporting colleagues to maintain optimal productivity and efficiency.

The ideal candidate will have excellent organisational skills, strong communication abilities, and proficiency in MS Office.

Main Responsibilities:

• General office administration and correspondence management
• Manage and distribute information across the office and other group companies
• Receive and look after visitors, answer phone calls, and support daily operations
• Coordinate office activities to ensure efficiency and compliance with company policies
• Conduct all tasks related to sending/receiving parcels and special delivery mail
• Arrange logistics and courier services on behalf of co-workers
• Manage mobile phones, related contracts, and company vehicle arrangements including insurance renewals
• Conduct stock checks, replenish supplies, and order business cards for staff
• Maintain company records (staff, telephone, key lists, etc.) and office equipment
• Manage travel arrangements for upper management and support new starter processes
• Prepare timely reports and presentations as assigned
• Assist in planning and arranging events and liaise with directors on ad hoc requests
• Maintain regular communication with building management and landlords
• Act as first aider, fire warden, and evacuation helper
• Handle administrative tasks related to corporate insurance including documentation, contract updates, and claims support

Ideal Candidate:

• At least 2 years of experience in an office administration role
• Highly motivated, proactive, and calm under pressure
• Strong planning, organisational, and multitasking skills
• Excellent communication and interpersonal abilities
• Professional telephone and business manners
• Strong IT skills; proficient in MS Office (Word, Excel, PowerPoint)
• Business-level fluency in both English and German
• Japanese language skills beneficial; understanding of Japanese culture essential
• Ability to maintain confidentiality and work confidently with all levels of management and suppliers

Benefits: Transportation allowance available, Bonus scheme available. Work type: full-time, working hours: 8:30 - 17:00, salary: €40-45k per annum, start: Mid-October (negotiable), location: Düsseldorf, Germany.

Please note that all applicants must have the right to work in the country as the company is not able to offer visa support.