Office Administrator

Centre People Appointments; Köln, Düsseldorf; Vor Ort; EUR 40.000 - 45.000; Vollzeit

Zusammenfassung

A recruitment agency in Düsseldorf is seeking an Office Administrator to manage office operations and correspondence. The ideal candidate will have at least 2 years of experience, excellent communication skills, and fluency in both English and German. This full-time role offers a salary range of €40-45k per annum and is office-based. Benefits include transportation allowance and a bonus scheme.

Leistungen

Transportation allowance

Bonus scheme available

Qualifikationen

• At least 2 years of experience in an office administration role.
• Strong IT skills, proficient in MS Office (Word, Excel, PowerPoint).
• Business-level fluency in both English and German.

Aufgaben

• General office administration and correspondence management.
• Manage and distribute information across the office.
• Receives and look after visitors and support daily operations.

Kenntnisse

Strong planning skills

Excellent communication

Multitasking skills

Proficient in MS Office

Business-level English

Business-level German

Jobbeschreibung

YC46864

ELIGIBLE APPLICANTS :

• (O) Eligible visa : Permanent residence, Spouse, Partner, Working holiday, Job Seeker, Chance Card
• (X) NOT eligible : Student visa, Requiring visa sponsorship

WORK TYPE : office-based (On-site attendance may be required during the probation period)

VISA SUPPORT : No

BENEFITS : Transportation allowance available, Bonus scheme available

TYPE : full-time

WORKING HOURS : 8：30 - 17 : 00

SALARY : €40-45k per annum

START : Mid-October (negotiable)

LOCATION : Düsseldorf, Germany

Office Administrator Main Responsibilities

• General office administration and correspondence management
• Manage and distribute information across the office and other group companies
• Receive and look after visitors, answer phone calls, and support daily operations
• Coordinate office activities to ensure efficiency and compliance with company policies
• Conduct all tasks related to sending / receiving parcels and special delivery mail
• Arrange logistics and courier services on behalf of co-workers
• Manage mobile phones, related contracts, and company vehicle arrangements including insurance renewals
• Conduct stock checks, replenish supplies, and order business cards for staff
• Maintain company records (staff, telephone, key lists, etc.) and office equipment
• Manage travel arrangements for upper management and support new starter processes
• Prepare timely reports and presentations as assigned
• Assist in planning and arranging events and liaise with directors on ad hoc requests
• Maintain regular communication with building management and landlords
• Act as first aider, fire warden, and evacuation helper
• Handle administrative tasks related to corporate insurance including documentation, contract updates, and claims support

Office Administrator Ideal Candidate

• At least 2 years of experience in an office administration role
• Highly motivated, proactive, and calm under pressure
• Strong planning, organisational, and multitasking skills
• Excellent communication and interpersonal abilities
• Professional telephone and business manners
• Strong IT skills; proficient in MS Office (Word, Excel, PowerPoint)
• Business-level fluency in both English and German
• Japanese language skills beneficial; understanding of Japanese culture essential
• Ability to maintain confidentiality and work confidently with all levels of management and suppliers