Office Administrator

Project Description:

• Join our Team as a Front Desk Administrator in our Ingolstadt office! You play an important role in ensuring the office space is well maintained while providing a high level of customer service.

Responsibilities:

• Oversee office administration and management.
• Implement and maintain office procedures.
• Manage relationships with suppliers and vendors.
• Negotiate contracts and ensure timely delivery of services.
• Supervise office cleanliness, safety, and maintenance.
• Manage incoming mail and shipments.
• Support meeting room reservations efficiently.
• Offer support and guidance to visitors and colleagues.
• Collaborate with internal departments for seamless operations.
• Facilitate workplace arrangements for employees.
• Process purchase orders and manage internal flow.
• Support in ensuring compliance with Health & Safety regulations regarding office-related matters.
• Conduct regular office inventory and resolve discrepancies.
• Coordinate movements or space reconfiguration and reorganization within the office in collaboration with the Direct Manager.

Mandatory Skills:

• Communication Skills
• Customer Service
• Multitasking
• Organisational Skills
• Problem Solving

Nice-to-Have Skills:

• Previous experience in a similar role
• Corporate working experience

Languages:

• English: C1 Advanced
• German: C1 Advanced