Office Administrator

Luxoft Germany; Garching bei München; Vor Ort; EUR 40.000 - 60.000; Vollzeit

Zusammenfassung

A leading company is seeking an Office Administrator in Garching bei München to ensure a professional office environment and exceptional customer service. The ideal candidate will support day-to-day office operations, manage visitor relations, and coordinate with various departments. If you possess strong organizational, multitasking, and communication skills, this role offers an opportunity to make a significant impact in a dynamic setting.

Qualifikationen

• Strong organisational and multitasking abilities.
• Excellent customer service and communication skills.
• Proven problem-solving abilities.

Aufgaben

• Manage front-desk operations and accommodate visitors.
• Coordinate office-related needs among internal departments.
• Oversee all mail and courier services.

Kenntnisse

Organisational Skills

Multitasking

Customer Service

Problem Solving

Communication Skills

Jobbeschreibung

• Join our Team in Munich Garching as an Office Administrator - Play a key role in maintaining a professional workspace and outstanding customer service!

Responsibilities :

• Welcome and accommodate visitors, clients, and staff, ensuring a professional front-desk presence
• Serve as liaison between internal departments (IT, Procurement, HR, Finance, Security, etc.) to coordinate office-related needs
• Manage inquiries, respond to questions, and handle complaints with professionalism
• Act as the primary contact for office suppliers and service providers (e.g., mail and courier services, office supplies, utilities, cleaning, etc.)
• Coordinate meeting room bookings and staff appointments
• Oversee all incoming and outgoing mail and courier services, ensuring proper tracking and distribution
• Maintain the overall office appearance and functionality, including utilities and workspace readiness
• Prepare workstations for new hires and coordinate onboarding workspace arrangements
• Monitor office space usage and coordinate reconfigurations in collaboration with the Real Estate & Facilities Manager
• Conduct regular inventory checks and ensure proper asset tracking
• Assist in local facility management tasks in partnership with the RE&F Manager
• Order and maintain stock of office supplies and consumables
• Maintain internal RE&F systems and assist with invoice processing
• Perform various ad hoc administrative tasks as directed by the line manager

Mandatory Skills Description :

• Organisational Skills
• Multitasking
• Customer Service
• Problem Solving
• Communication Skills

Nice-to-Have Skills Description :

• previous experience in a similar role, corporate working experience

Languages :

• German : C1 Advanced