Office Administrator

Avomind; Frankfurt; Vor Ort; EUR 40.000 - 55.000; Vollzeit

Zusammenfassung

A leading company in Germany is seeking an Office Admin to support daily operations in their Frankfurt office. This role involves managing schedules, handling office administration, and supporting finance tasks. Ideal candidates will have a bachelor's degree and 3 years of experience, with strong organizational and communication skills.

Qualifikationen

• Minimum 3 years of experience in a similar role.
• Native German speaker with strong English proficiency.
• Experience in office administration or finance support is an advantage.

Aufgaben

• Manage daily schedule, appointments, and travel arrangements.
• Handle office administration, including procurement and document management.
• Support finance tasks like processing invoices and liaising with local authorities.

Kenntnisse

Organizational skills

Communication

Time management

Proactive mindset

Multicultural coordination

Ausbildung

Bachelor’s degree or equivalent

Tools

Microsoft Office Suite

Jobbeschreibung

Reporting to the Regional Sales Director, the Office Admin is responsible for supporting daily administrative and operational tasks to ensure the smooth functioning of the Frankfurt office. This role requires a highly organised and independent professional with strong communication skills and a proactive mindset.

Key Responsibilities / Duties

• Manage the daily schedule, appointments, and travel arrangements for the team.
• Handle office administration, including procurement, document management, and office facilities oversight.
• Support finance tasks such as processing invoices, managing phone bill payments, and liaising with local authorities.
• Assist in preparing reports, presentations, and meeting minutes.
• Coordinate with the Malaysia team and other global offices to ensure smooth communication.
• Organize business travel, including booking flights, accommodations, and itineraries.
• Ensure compliance with local office regulations and administrative requirements.
• Serve as the primary point of contact for vendors and service providers.
• Support office events, meetings, and business functions as needed.

Requirements

Job Specifications

Qualification

• Bachelor’s degree or equivalent professional experience in administration, business management, or a related field.

Experience

• Minimum 3 years of experience in a similar role, preferably supporting senior executives.
• Native German speaker with strong English proficiency.
• Experience in office administration, procurement, or finance support is an advantage.
• Strong organizational and time-management skills, with the ability to work independently.
• Ability to navigate multicultural work environments and coordinate across different time zones.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Join us and be part of an exciting journey as we establish and expand our presence in Germany!

How to Apply

Interested candidates can submit their resume and a brief cover letter outlining their relevant experience and motivation for applying.