Office Administration for Doctoral Program

JR Germany; Bonn; Vor Ort; EUR 30.000 - 45.000; Teilzeit

Zusammenfassung

An established research university is seeking an organized individual for a part-time Office Administration role within its Doctoral Program. This position offers the chance to support international doctoral candidates and manage important administrative tasks. The ideal candidate will have fluency in English and German, along with strong organizational skills and experience in budget monitoring. Join a dynamic team at a prestigious university committed to diversity and equal opportunity, where you will enjoy job security and various benefits, including access to university sports and excellent public transport connections.

Leistungen

University sports options

Excellent public transport access

Low-cost parking

Qualifikationen

• Proven technical knowledge and professional experience in office administration.
• Experience in managing communication with international candidates.

Aufgaben

• Provide administrative support for the doctoral program.
• Monitor funds and manage invoices in SAP.
• Organize seminars and maintain records.

Kenntnisse

Fluent in English

Fluent in German

Budget monitoring

Intercultural competence

Proactive and structured working

Ausbildung

Vocational training in office administration

Tools

SAP

MS Office

Jobbeschreibung

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Office Administration for Doctoral Program, bonn

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Client:

Location:

bonn, Germany

Job Category:

Other

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EU work permit required:

Yes

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Job Views:

2

Posted:

05.05.2025

Expiry Date:

19.06.2025

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Job Description:

The University of Bonn is an international research university offering a broad range of subjects. With a 200-year history, some 31,500 students, more than 6,000 employees and an outstanding reputation in Germany and abroad, the University of Bonn is one of the leading universities in Germany and has been awarded the status of a University of Excellence.

The Center for Development Research (ZEF) is looking to fill the following part- time (50 %) position with a permanent contract at the next possible date:

Office Administration for Doctoral Program

We are seeking an organized and proactive individual to provide administrative support for the doctoral program at the Center for Development Research, University of Bonn. This position requires fluency in both English and German, as the successful candidate will be working with international doctoral candidates, applicants, and staff.

• Independent correspondence and personal communication.
• Draft and manage formal correspondence (in both German and English) with doctoral candidates, applicants, and staff, both internally within the university and internationally.
• Provide program-specific information and guidance to doctoral candidates.
• Offer administrative support to doctoral candidates throughout their studies.
• Independently manage communication with various university departments.
• Financial Oversight: Monitor the funds allocated to the doctoral program (e.g., materials, travel expenses, research costs), review and approve invoices in SAP, and verify and forward travel expense claims for processing.
• Organization and assistance with seminars and conferences of the doctoral program.
• General office tasks: Maintain and manage files and records, coordinate appointments and schedules,
• conduct formal checks of application documents.
• Procurement: Manage material procurement and inventory control using SAP.
• Completed vocational training in a relevant office or administrative profession or equivalent, proven technical knowledge and professional experience.
• Very good written and spoken English and German.
• Experience in budget monitoring.
• Knowledge of common office software (MS Office, Internet applications).
• Committed, intercultural competence for working in an international institute.
• Proactive and structured way of working and sense of responsibility.
• A varied, challenging job with one of the largest employers in the region, job security and loyalty to the location.
• Many options available for university sports.
• Excellent access by public transport, thanks to Bonn's central location, as well as the opportunity to take advantage of low-cost parking.
• Remuneration in accordance with TV-L pay grade 8

The University of Bonn is committed to diversity and equal opportunity. It is certified as a family-friendly university. The University of Bonn seeks to increase female representation in staffing areas where women are underrepresented and provide special career support. It thus expressly encourages qualified women to apply. Applications will be handled in accordance with the NRW State Gender Equality Act (Landesgleichstellungsgesetz, LGG NRW). Applications from qualified candidates with a certified severe disability or from those of equal status are especially welcome.