Office & Administration Coordinator Hamburg (m/f/d)

Ingredion Germany GmbH; Hamburg; Vor Ort; EUR 35.000 - 55.000; Vollzeit

Zusammenfassung

A leading company in the food industry is seeking an Office & Administration Coordinator for their Hamburg location. This role is essential for ensuring efficient office operations, supporting leadership, and managing site hospitality. The ideal candidate will have strong communication and organizational skills and a proactive approach to administration.

Qualifikationen

• Experience in managing office environments and hospitality services.
• Strong planning and organizational skills for event coordination.
• Excellent communication skills for internal and external engagement.

Aufgaben

• Manage hospitality services and create a welcoming office environment.
• Coordinate internal and external communications activities.
• Plan and organize meetings, conferences, and workshops.

Kenntnisse

Hospitality Management

Event Coordination

Communication

Project Management

Jobbeschreibung

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Client:

Ingredion Germany GmbH

Location:

Hamburg, Germany

Job Category:

Other

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EU work permit required:

Yes

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Job Reference:

98aa50a5cdd5

Job Views:

2

Posted:

15.06.2025

Expiry Date:

30.07.2025

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Job Description:

Job Summary:

The position of Office & Administration Coordinator Hamburg is responsible for ensuring efficient operation of the Hamburg office site, including coordination of office infrastructure, services, and facilities, on-site event and meeting coordination, canteen management, and internal and external site communications. This role also provides administrative support to the EMEA leadership team as required.

Responsibilities:

• Site Hospitality Management: Create a welcoming environment for employees and visitors, support logistics, accommodation, food, and beverages, and act as the first contact for site inquiries. Manage the on-site canteen and staff, focusing on digitization and automation of processes. Oversee laundry of rental uniforms and drive improvement projects such as digital ordering and pool laundry systems.
• Site Engagement and Communication: Coordinate communication activities, including translations into German, in cooperation with the EMEA Communications Manager. Develop annual engagement plans and support regional management in internal and external communications.
• Office Infrastructure Management: Manage office services, facilities, and procedures, including refurbishment activities. Ensure confidentiality and explore automation opportunities. Coordinate with administrative staff for smooth operations and collaborate across sites.
• Event and Meeting Coordination: Plan and organize meetings, conferences, and workshops, including logistics and venue management. Work with Procurement to manage hotel and venue options, and track follow-up actions.
• Administrative Support to Regional Leadership Team: Provide scheduling, travel, and expense support. Facilitate leadership meetings, including logistics and agenda preparation.

Relocation Available: No

We are an equal opportunity employer and value diversity. We do not discriminate based on race, color, religion, age, national origin, gender, gender identity, sexual orientation, pregnancy, marital status, veteran or military status, or disability.