(Native French & fluent English) Administration & Operations Specialist (remote)

SupportYourApp; Deutschland; Remote; EUR 32.000 - 42.000; Vollzeit

Zusammenfassung

SupportYourApp is seeking an Administration & Operations Specialist to join a multicultural, multilingual team and support home-office operations for clients across multiple industries.

The role focuses on invoicing, accounts receivable follow-up, order verification, and maintaining data quality while coordinating with internal departments and customers. Excellent language skills and strong organizational abilities are essential.

Qualifikationen

• Excellent French and English communication skills (C1) in spoken and written form.
• Professional, friendly, service-oriented communication across phone, email and collaboration.
• Strong administrative and organizational skills with structured file management.
• Attention to detail and analytical mindset for data interpretation and process improvements.

Aufgaben

• Prepare, process, and maintain accurate sales invoices while supporting accounting-related administrative tasks.
• Follow up on accounts receivable and communicate with customers regarding invoices, payments, and contract-related matters.
• Verify customer orders and ensure all details are correctly processed and documented in internal systems.
• Update customers on the status of their files, orders, and ongoing administrative processes.
• Enter, update, and monitor sales contracts within the database while maintaining high data quality standards.
• Manage general administrative responsibilities including reception support, phone handling, and office management tasks.
• Support day-to-day operational activities and contribute to the successful execution of internal operational projects.
• Ensure smooth communication between internal departments and customers to improve service efficiency and customer satisfaction.
• Maintain organized documentation and administrative records while ensuring deadlines and follow-ups are completed on time.

Kenntnisse

French & English (C1)

Communication skills

Jobbeschreibung

Description

Who are we?

SupportYourApp is a global Intelligent Support-as-a-Service leader, partnering with tech companies and industry leaders like MasterCard, Calm and MacPaw in 30+ countries since 2010 to deliver secure customer and technical support. We operate globally, supporting clients in 60 languages across diverse industries. So what if you had a chance to be a part of the world’s leading SaaS, software, or hardware solutions?

Join our community as a Administration & Operations Specialist today and thrive in a multicultural and multilingual environment while enjoying your home office. Unlock your potential by mastering new skills and achieving challenging goals in cooperation with our People First management approach. Excited? Let’s see what it takes.

What You Will Do:

• Prepare, process, and maintain accurate sales invoices while supporting accounting-related administrative tasks;
• Follow up on accounts receivable and communicate with customers regarding invoices, payments, and contract-related matters;
• Verify customer orders and ensure all details are correctly processed and documented in internal systems;
• Update customers on the status of their files, orders, and ongoing administrative processes;
• Enter, update, and monitor sales contracts within the database while maintaining high data quality standards;
• Manage general administrative responsibilities including reception support, phone handling, and office management tasks;
• Support day-to-day operational activities and contribute to the successful execution of internal operational projects;
• Ensure smooth communication between internal departments and customers to improve service efficiency and customer satisfaction;
• Maintain organized documentation and administrative records while ensuring deadlines and follow-ups are completed on time.

What you need to succeed in this role:

• Excellent French and English communication skills (at least C1 level for both spoken and written);
• Excellent communication skills with a professional, friendly, and service-oriented approach across phone, email, and internal collaboration;
• Strong administrative and organizational skills with the ability to manage files accurately, independently, and in a highly structured manner;
• Attention to detail, analytical mindset with the ability to interpret data, identify patterns, and propose practical process improvements;