Management Assistant & Office Manager

Lotus Bakeries; Baar; Vor Ort; EUR 53.000 - 75.000; Vollzeit

Zusammenfassung

A renowned company in Baar is seeking a Management Assistant & Office Manager to oversee daily operations, event planning, and HR collaboration. The ideal candidate will be detail-oriented and fluent in German and English, with strong Microsoft Office skills. This is an opportunity to cultivate a vibrant workplace culture in a dynamic setting.

Qualifikationen

• Completed higher vocational education (commercial apprenticeship, bachelor or similar).
• Fluency in German and English is essential, Swiss German is a plus.
• Proficiency in Microsoft Office and comfort with digital tools.
• Structured, detail-oriented approach to management.

Aufgaben

• Oversee daily office functions and maintain supplies.
• Liaise with building management for compliance and maintenance.
• Organize meetings, workshops, and company events.
• Support onboarding, offboarding and HR communications.
• Act as contact for internal communications and initiatives.
• Provide assistance to the Executive team.
• Prepare reports, presentations, and maintain confidentiality.
• Identify workflows improvement opportunities.
• Manage special assignments related to company goals.

Kenntnisse

Fluency in German

Fluency in English

Microsoft Office proficiency

Detail-oriented

Ausbildung

Higher vocational education or similar

Jobbeschreibung

Are you a dynamic, service-oriented professional with a passion for creating smooth operations and a vibrant workplace culture? At our headquarters in Baar, Switzerland, we’re looking for an enthusiastic Management Assistant & Office Manager to be the heartbeat of our office. In this dual-role, you’ll be the go-to person for everything from executive support and travel coordination to office management and HR collaboration. If you're highly organized, proactive, and thrive in a fast-paced environment where no two days are the same, we’d love to meet you.

Responsibilities

• Office Operations: Oversee daily office functions, maintain supplies, manage vendor relationships, and ensure a welcoming, well-organized workspace
• Facility Management: Liaise with building management, handle maintenance requests, and ensure compliance with health and safety standards
• Event Planning: Organize internal and external meetings, workshops, and company events—from meeting scheduling to logistics, catering and follow-up
• HR Collaboration: Support onboarding and offboarding processes, maintain employee records, assist with HR communications, and help coordinate team activities
• Communication & Culture: Act as a point of contact for internal communications, support company-wide initiatives, and help foster a collaborative and inclusive environment
• Executive Support: Provide proactive assistance to the Executive team, including calendar management, meeting coordination, travel arrangements, and expense reporting
• Document & Data Management: Prepare reports, presentations, and internal documentation; ensure confidentiality and accuracy in all administrative tasks
• Process Improvement: Identify opportunities to streamline workflows, improve administrative systems, and enhance overall efficiency
• Ad Hoc Projects: Take ownership of special assignments and cross-functional projects that contribute to the company’s strategic goals

Qualifications

• A completed higher vocational education (commercial apprenticeship, bachelor or similar)
• Fluency in German and English, both written and spoken, is essential, Swiss German is a plus
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and comfort with digital collaboration tools
• A structured, detail-oriented approach with the ability to juggle multiple priorities and deadlines