Lead Secretary Specialist III

Appoquinimink School District; Deutschland; On-site; EUR 46,000 - 64,000; Full time

Job summary

Appoquinimink School District is seeking a Lead Secretary to support school secretaries across the district. The role emphasizes onboarding, training, and ongoing professional development in attendance, registration, and district procedures.

The position collaborates with district departments to align trainings with operational needs, while ensuring accurate records and responsive communication with school staff.

Qualifications

• Minimum 3 years of secretarial or administrative experience in a school setting.
• Experience with student information systems and other district platforms.
• Strong communication, organizational, and interpersonal skills.
• Ability to train others and provide clear guidance on complex procedures.
• Detail-oriented with ability to manage multiple tasks and deadlines.

Responsibilities

• Develop onboarding programs for attendance and registration secretaries.
• Plan and provide ongoing professional development for district secretaries.
• Serve as a point of contact for procedural questions and policy updates.
• Support schools on registration and attendance procedures and documentation.
• Assist with unit count and school choice processes to ensure data accuracy.

Skills

Training others

Communication

Organizational skills

Interpersonal skills

Detail-oriented

Education

High school diploma

Associates or Bachelors preferred

Tools

Student Information System

Job description

Location: District Office / PTC

Position Type: Full-Time

Reports To: Supervisor of Student Services

Work Year: 12 Months

Position Overview

The Lead Secretary serves as a liaison and support for school secretaries across the Appoquinimink School District. This position is responsible for onboarding, training, and providing ongoing professional development for school-based secretaries, primarily in the areas of attendance, customer service, and registration. The Lead Secretary plays a key role in ensuring consistent, accurate, and efficient school-based administrative processes across the district, including support for registration, attendance, unit count, and school choice procedures

SALARY RANGE

The salary range for this role can be found in the provided link: Salary Scales

Essential Duties And Responsibilities

The following information is intended to describe the overall nature and scope of the work being performed in relation to the position. This is not a comprehensive list of all the responsibilities or tasks; other work may be assigned and deemed appropriate:

Onboarding & Training

• Develop and implement onboarding programs for newly hired attendance and registration school secretaries.
• Provide initial training on district policies, procedures, and relevant software systems.

Professional Development

• Plan and deliver ongoing training sessions and professional learning opportunities to ensure secretaries remain current with best practices and district expectations.
• Collaborate with district departments to align training with operational needs.

Support & Communication

• Serve as a point of contact for school secretaries to answer procedural questions and resolve issues.
• Provide regular communication updates related to policy, compliance, and systems changes.

Registration & Attendance

• Offer guidance and support to schools on registration and withdrawal procedures, including support with acquiring the appropriate registration documents.
• Support secretaries in maintaining accurate attendance records and responding to attendance-related inquiries.

Unit Count Process

• Assist the School Choice Specialist and the schools in the preparation and completion of the unit count process.
• Ensure data accuracy and compliance with state reporting requirements.

School Choice Process

• Assist the School Choice Specialist with management and processing of choice applications when necessary.
• Support school staff in managing the documentation process for the school choice application and enrollment processes.
• Provide assistance with required documentation and timelines.

General Duties

• Other duties as assigned

Minimum Qualifications

• High school diploma or equivalent required; associate's or bachelor's degree preferred.
• Minimum of 3 years of secretarial or administrative experience in a school setting.
• Experience with student information systems and other district-related platforms.
• Strong communication, organizational, and interpersonal skills.
• Ability to train others and provide clear guidance on complex procedures.
• Detail-oriented with the ability to manage multiple tasks and deadlines.

Work Environment

• Office environment with travel to school sites within the district as needed.
• Some extended hours may be required for training sessions or district events

Pre-Employment Requirements

• All persons employed by the Appoquinimink School District are required to submit a criminal background check and a tuberculosis test.
• Anyone offered employment is required to provide the following: proper identification (Social Security Card and Driver's License), documentation of eligibility for employment in the USA, completion of I-9 form, and completion of paperwork for the Delaware Child Protective Registry.

ADA Accommodations Disclosure

Under the Americans with Disabilities Act (ADA), the Appoquinimink School District is required to provide reasonable accommodations to qualified employees with disabilities, unless doing so would pose an undue hardship. Qualified employees must have the requisite skills, experience, education, and licenses for the job, and must also be able to perform the essential functions of the job, with or without reasonable accommodation.

Non-Discrimination Disclosure

The Appoquinimink School District is an equal opportunity employer that is committed to diversity, equity, and inclusion in its education programs, services, and activities for all students and employees. The Appoquinimink School District does not discriminate or retaliate in the hiring, training, assignment, promotion/transfer of employees on the basis of race, creed, color, religion, age, sex, sexual orientation, domicile, marital status, handicap, or any other characteristic as outlined by federal, state or local laws.

Evaluation

Performance will be evaluated in accordance with Appoquinimink School District procedures and expectations for classified or specialist staff.