Substitute School Secretary - District-Wide

Appoquinimink School District; Germany (OH); On-site; USD 17,115 - 24,377; Part time

Job summary

The Appoquinimink School District seeks a Substitute Secretary to provide essential clerical assistance, typing assignments, and communication support to school administrators. Ideal candidates will have a High School Diploma or GED and proficient skills in computer applications such as Word Processing and spreadsheets. This is a casual seasonal position, paid at $15.06 per hour, that may require flexibility in scheduling to meet the administrative needs of the school.

Qualifications

• High School Diploma or GED Certificate is required.
• Two years of applicable college or business school is preferred.
• Thorough knowledge of secretarial techniques and office procedures is necessary.
• Excellent interpersonal skills to work effectively with others.
• Typing skills with accuracy are essential.
• Proficient in computer skills (e.g., Word Processing, Spreadsheet, Data Management).

Responsibilities

• Provide clerical, secretarial, accounting, and administrative assistance.
• Maintain up-to-date calendars and schedule appointments.
• Perform receptionist duties for designated administrators.
• Assumes responsibility for inventory and ordering of office supplies.
• Assist administrators in routine administrative tasks.

Skills

Typing skills

Interpersonal skills

Proficient computer skills

Effective communication skills

Education

High School Diploma or GED Certificate

Tools

Word Processing software

Spreadsheet software

Job description

Job Title

Substitute Secretary – $15.06 per hour. Typically an 8‑hour day with a 30‑minute unpaid lunch. Substitutes are casual seasonal employees and are not eligible for benefits.

Reports To

Principal

Position Overview

Under direction of the Building Principal, the Substitute Secretary will provide clerical, secretarial, accounting and administrative assistance to school administrators at the school site, conveying information regarding school functions and procedures; and supporting the broad array of services provided to students, parents, instructional and support employees.

Essential Duties and Responsibilities

• Performs typing assignments, e.g., correspondence, labels, bulletins, rosters, reports, etc. and composes written documents.
• Works closely with Principal and Administrators on various projects and schedules.
• Schedules appointments and maintains up‑to‑date calendars for administrators.
• Opens, sorts, prioritizes mail and other forms of communication and redirects them to those who should take action or be kept informed.
• Responds to telephone, personal and mail requests for information or assistance, exercising independent judgment and discretion.
• Performs receptionist duties for designated administrators and responds to information requests.
• Maintains and assumes responsibility for records and files.
• Assumes responsibility for inventory, ordering, and distribution of office supplies and equipment.
• Operates, maintains, and trains staff on appropriate office equipment.
• May receive, count, and secure money, and record transactions as assigned by administrators.
• Assists administrators in developing, compiling and preparing information and reports.
• Develops priorities, methods and procedures for effective performance of duties and office preparation.
• Assists administrators in routine administrative tasks.
• Exercises good judgment and confidentiality in conformance with district policy.
• Performs related administrative secretarial duties as assigned.

Minimum Qualifications

• High School Diploma or GED Certificate (two years of applicable college or business school is preferred).
• Thorough knowledge of secretarial techniques and office procedures.
• Excellent interpersonal skills and ability to work with others.
• Typing skills with accuracy.
• Proficient computer skills (e.g., Word Processing, Spreadsheet, Data Management, PowerPoint or equivalent, Computerized Accounting Package).
• Proficiency in both written and oral English usage and proofreading.
• Ability to coordinate workload to meet schedules and deadlines.
• Demonstrates ability to make decisions, work under pressure and exercise good judgment, discretion, and confidentiality.
• Demonstrates pleasant, cooperative attitude.
• Demonstrates good attendance record.
• Effective communication skills.

Physical Requirements

Requires regular talking and exchanging ideas verbally. Must convey important spoken instructions accurately, loudly, or quickly. Must possess normal cognitive abilities. Frequently sits or remains stationary for long periods. May exert up to 50 pounds of force occasionally and/or negligible force frequently or constantly to lift, carry, push, pull or otherwise move objects.

Physical and Environmental Conditions

The work is generally performed in a school environment and may require moving around the school and office spaces.

Pre‑Employment Requirements

• All persons employed by the Appoquinimink School District must submit a criminal background check and a tuberculosis test.
• Anyone offered employment must provide proper identification (Social Security Card and Driver’s License), documentation of eligibility for employment in the U.S., completion of I‑9 form, and completion of paperwork for the Delaware Child Protection Registry.

ADA Accommodations Disclosure

Under the Americans with Disabilities Act (ADA), the Appoquinimink School District is required to provide reasonable accommodations to qualified employees with disabilities, unless doing so would pose an undue hardship. Qualified employees must have the requisite skills, experience, education, and licenses for the job, and must also be able to perform the essential functions of the job, with or without reasonable accommodations.

Non-Discrimination Disclosure

The Appoquinimink School District is an equal‑opportunity employer that is committed to diversity, equity, and inclusion in its educational programs, services, and activities for all students and employees. The Appoquinimink School District does not discriminate or retaliate in the hiring, training, assignment, promotion/transfer of employees on the basis of race, creed, color, religion, national origin, age, sex, sexual orientation, domicile, marital status, handicap, or any other characteristic as outlined by federal, state, or local laws.

Evaluation

Job performance will be evaluated by the Building Principal in accordance with established provisions.