Intake Specialist

HRC International; Deutschland; Hybrid; EUR 35.000 - 55.000; Vollzeit

Zusammenfassung

Momentum Immigration seeks a detail-oriented coordinator to support client onboarding and the transfer of representation. You will communicate with foreign national clients, gather documents, draft simple RFEs, and help transition matters to attorneys.

You will manage timelines, coordinate with USCIS specialists and attorneys, and ensure accurate handling of engagement letters, signatures, and data in SharePoint and immigration software. Prior experience is a plus.

Qualifikationen

• Strong organizational skills and ability to meet deadlines.
• Team-oriented environment and collaboration.
• Attention to detail in client matters.
• Track record of excellent client service in fast-paced settings.
• Interest in learning U.S. immigration law.
• Prior U.S. immigration experience is a plus.
• Experience using immigration case management systems such as INSZoom is a plus.

Aufgaben

• Report to Senior Coordinator.
• Serve as a first point of contact for clients regarding legal representation transfer to Momentum Immigration.
• Provide timely communication to foreign national clients regarding onboarding and next steps.
• Analyze client matters, urgency, deadlines, and de-escalation.
• Assist with transition of matters to Momentum Immigration.
• Send Engagement Letters and G-28 to clients and collect signatures.
• Transfer documents between databases and upload to SharePoint and immigration software.
• Gather and organize supporting documentation for onboarding with attorneys or to respond to immigration authorities.
• Draft simple RFEs (e.g., medical exams, birth certificates, translations).
• Compile drafted RFEs for submission.
• Meet deadlines and communicate progress to Senior Coordinator and/or attorney.
• Collaborate with USCIS Immigration Specialists, Coordinators, managers, and attorneys.
• Other duties as assigned.

Kenntnisse

Organizational skills

Team player

Attention to detail

Client service

US immigration law

US immigration experience

INSZoom experience

Ausbildung

Some college/associate degree preferred

1+ year experience in similar position

Tools

SharePoint

INSZoom

Jobbeschreibung

Duties/Responsibilities

• Report to Senior Coordinator
• Serve as a first point of contact for clients regarding legal representation transfer to Momentum Immigration
• Provide exemplary and timely communication to foreign national clients regarding case onboarding and next steps
• Responsible for initial analysis of client matters, urgency, deadlines and de-escalation
• Assist with a timely and orderly transition of client's matters to Momentum Immigration
• Communicate with clients regarding transfer of legal representation, send Engagement Letters and G-28 to clients and collecting signatures
• Transfer documents between databases/upload documents into SharePoint and immigration software
• Gather and organize supporting documentation from clients that are necessary for onboarding with attorney(s) or to respond to requests from various immigration authorities
• Draft responses to simple RFEs (medical exam requests, provision of simple documents such as birth certificates, translations etc.)
• Compile drafted RFEs
• Meet assigned deadlines and communicate case progress/issues to the Senior Coordinator and/or attorney
• Work collaboratively with USCIS Immigration Specialist(s) and Coordinator(s), manager(s), and attorney(s)
• Additional responsibilities as assigned.

Required Skills/Abilities

• Strong organizational skills and ability to meet deadlines
• Strong desire to work in a team-oriented environment
• Keep attention to detail
• Track record of providing excellent client service within a fast-paced environment
• Interest in learning U.S. immigration law
• Prior experience with U.S. immigration a plus
• Prior experience using immigration case management systems, such as INSZoom, a plus

Education and Experience

Some College/Associate's degree preferred

1 plus year(s) work experience in similar position

Prior experience working with Employment Based or similar Immigration programs helpful

Supervisory Responsibility

None

Work Environment

Prolonged periods sitting at a desk and working on a computer

Remote (US based)/Hybrid

EEO Statement

The company provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Please note that this job description is not designed to cover all activities, duties, or responsibilities. Activities duties and responsibilities may change at any time with or without notice.