IBD Executive Assistant, Frankfurt/Munich Coverage

Morgan Stanley; München; On-site; EUR 60,000 - 85,000; Full time

Job summary

Morgan Stanley is seeking an experienced executive assistant to support the Investment Banking Division, handling calendars, travel, meetings, and office logistics. You will book conference rooms, arrange detailed travel itineraries, prepare translations, and maintain filing and CRM systems with discretion and professionalism.

You will collaborate with senior teams, manage expense reports via Concur, process vendor invoices via Smaart, and ensure coverage during peak work periods.

Qualifications

• Proven experience providing executive-level support.
• Fluent in English and German (written and spoken).
• Experience in Investment Banking (Corporate Finance, M&A).
• Ability to manage complex calendars, travel, and meetings.
• Excellent time management, discretion, and confidentiality.

Responsibilities

• Provide secretarial support to designated business teams.
• Arrange travel, visas, accommodation, and meeting logistics.
• Manage calendars and conference room bookings.
• Answer calls and maintain filing and archiving systems.
• Process complex expense reports and vendor invoices.
• Prepare translations between English and German.
• Maintain IBD CRM and support coverage during absences.
• Utilize MS Office and CRM tools; assist with training of new assistants.

Skills

Executive support

Bilingual EN/DE

Investment Banking experience

Time management

Microsoft Office

CRM software

Secretarial skills

Typing 50 wpm

Tools

Concur

Smaart

CRM systems

Job description

What you'll do in the role:

Support the business of the Investment Banking Division Provide secretarial support to designated business teams including Travel and calendar management (Arrange internal and external client meetings as well as booking of conference rooms; Schedule detailed travel itineraries and event organization ensuring adherence to Firm and IBD policy; Organize and booking of all travel requirements such as transportation, visas, accommodation, and so on.) Office Organization (Answer internal and external calls as well as set up of conference calls and video conferences; Dealing efficiently, politely and professionally with internal requests as well as with requests from clients; Maintain electronic diaries and IBD CRM; Maintain accurate filing and archiving systems) Expenses & vendor invoices (Prepare and processing complicated expense reports in a timely manner ensuring adherence to Firm and IBD policy; Maintain accurate records to ensure timely payment; Process vendor invoices via Smaart in a timely manner) Prepare translations (English/German and German/English) Training of newly hired assistants Process good technology skills, learn new skills quickly and use technology to enhance role and increase productivity Ensure absence cover and provide additional help when a work overload arises

What you'll bring to the role:

Confirmed experience providing support at Executive level Fluent English and German, both written and oral Experience working in Investment Banking (Corporate Finance, M&A Advisory) Have responsibility for all tasks, following up outstanding items without the need for chasing A confident, friendly, outgoing "people orientated" personality required, who can liaise with people on all levels to achieve work goals Proven ability to be able to remain calm vying priorities and deal with last minute changes to schedules effectively and efficiently Ability to be flexible e.g., a willingness to work overtime Discreet, professional manner; maintain confidentiality on all aspects of workload Pro-active "can do" approach Ability to use own initiative and judgement and work autonomously when Banker is travelling and be pro‑active in planning ahead Highly organized and excellent time/priority management skills; capable of multi‑tasking to meet deadlines and able to follow up outstanding items as necessary Articulate; an effective communicator Attention to detail is essential Ability to develop relationships with internal and external counterparts Good team player/buddy to other assistants in team Good knowledge of Microsoft applications (Excel/PowerPoint/Word), and Outlook Experience processing expenses online (e.g., on Concur) Experience booking travel via an online booking tool Experience working with Client Relationship Management systems (CRM) Minimum 50 wpm typing Ongoing training on all MS systems and policies will be provided

What you can expect from MORGAN STANLEY:

At Morgan Stanley, we raise, manage and allocate capital for our clients - helping them reach their goals. We do it in a way that's differentiated - and we've done that for 90 years. Our values - putting clients first, doing the right thing, leading with exceptional ideas, committing to diversity and inclusion, and giving back - aren't just beliefs, they guide the decisions we make every day to do what's best for our clients, communities and more than 80,000 employees in 1,200 offices across 42 countries. At Morgan Stanley, you'll find an opportunity to work alongside the best and the brightest, in an environment where you are supported and empowered. Our teams are relentless collaborators and creative thinkers, fueled by their diverse backgrounds and experiences. We are proud to support our employees and their families at every point along their work‑life journey, offering some of the most attractive and comprehensive employee benefits and perks in the industry. There's also ample opportunity to move about the business for those who show passion and grit in their work. To learn more about our offices across the globe, please copy and paste https://www.morganstanley.com/about-us/global-offices into your browser.

Certified Persons Regulatory Requirements:

If this role is deemed a Certified role and may require the role holder to hold mandatory regulatory qualifications or the minimum qualifications to meet internal company benchmarks.

Flexible work statement

Interested in flexible working opportunities? Morgan Stanley empowers employees to have greater freedom of choice through flexible working arrangements. Speak to our recruitment team to find out more. Morgan Stanley is an equal opportunity employer committed to building and maintaining a workforce that is diverse in experience and background. Our recruiting efforts reflect our strong commitment to a culture of inclusion, where individuals are hired, developed, and advanced based on their skills and talents. Our workforce reflects a broad cross‑section of the global communities in which we operate, bringing a variety of backgrounds, talents, perspectives, and experiences.

For more information, please visit: https://www.morganstanley.com/people-opportunities/eeo.