IBD Executive Assistant, Frankfurt/Munich Coverage

514 Morgan Stanley Europe SE; Frankfurt; On-site; EUR 60,000 - 90,000; Full time

Benefits offered by this job

Flexible working arrangements

Job summary

Morgan Stanley is seeking an IBD Executive Assistant in Frankfurt or Munich. You will support the Investment Banking Division with travel and calendar management, secretarial duties, and coordination of meetings and events.

The role requires fluency in English and German, experience in investment banking, and strong organizational skills. The position emphasizes discretion, pro-active planning, and the ability to handle last-minute changes while maintaining confidentiality.

Qualifications

• Experience providing executive-level support.
• Fluent English and German, written and spoken.
• Experience in Investment Banking (Corporate Finance, M&A Advisory).
• Ability to manage multiple tasks and priorities, with discretion and confidentiality.

Responsibilities

• Provide secretarial support to designated business teams including travel and calendar management.
• Arrange internal/external client meetings and book conference rooms; coordinate detailed travel itineraries and events.
• Organize calls, video conferences, and maintain diaries and filing systems.
• Process expenses and vendor invoices with adherence to firm policy.
• Prepare translations between English and German.
• Train newly hired assistants and provide coverage during overloads.

Skills

Executive support

English fluency

German fluency

Microsoft Office

CRM usage

Travel coordination

Typing speed

Tools

Concur

Travel booking tool

MS Office suite

Job description

We're seeking someone to join our team as an IBD Executive Assistant in Frankfurt or Munich. In the Investment Banking division, we offer Global expertise in market analysis and in advisory and capital-raising services for corporations, institutions, and governments. Since 1935, Morgan Stanley is known as a global leader in financial services, always evolving and innovating to better serve our clients and our communities in more than 40 countries around the world.

What you'll do in the role

Support the business of the Investment Banking Division Provide secretarial support to designated business teams including Travel and calendar management (Arrange internal and external client meetings as well as booking of conference rooms; Schedule detailed travel itineraries and event organization ensuring adherence to Firm and IBD policy; Organize and booking of all travel requirements such as transportation, visas, accommodation, and so on.) Office Organization (Answer internal and external calls as well as set up of conference calls and video conferences; Dealing efficiently, politely and professionally with internal requests as well as with requests from clients; Maintain electronic diaries and IBD CRM; Maintain accurate filing and archiving systems) Expenses & vendor invoices (Prepare and processing complicated expense reports in a timely manner ensuring adherence to Firm and IBD policy; Maintain accurate records to ensure timely payment; Process vendor invoices via Smaart in a timely manner) Prepare translations (English/German and German/English) Training of newly hired assistants Process good technology skills, learn new skills quickly and use technology to enhance role and increase productivity Ensure absence cover and provide additional help when a work overload arises

What you'll bring to the role

Confirmed experience providing support at Executive level Fluent English and German, both written and oral Experience working in Investment Banking (Corporate Finance, M&A Advisory) Have responsibility for all tasks, following up outstanding items without the need for chasing A confident, friendly, outgoing people orientated personality required, who can liaise with people on all levels to achieve work goals Proven ability to be able to remain calm vying priorities and deal with last minute changes to schedules effectively and efficiently Ability to be flexible e.g., a willingness to work overtime Discret, professional manner; maintain confidentiality on all aspects of workload Pro-active can do approach Ability to use own initiative and judgement and work autonomously when Banker is travelling and be pro-active in planning ahead Highly organized and excellent time/priority management skills; capable of multi-tasking to meet deadlines and able to follow up outstanding items as necessary Articulate; an effective communicator Attention to detail is essential Ability to develop relationships with internal and external counterparts

• Good team player/buddy to other assistants in team
• Good knowledge of Microsoft applications (Excel/PowerPoint/Word), and Outlook
• Experience processing expenses online (e.g., on Concur)
• Experience booking travel via an online booking tool
• Experience working with Client Relationship Management systems (CRM)
• Minimum 50 wpm typing
• Ongoing training on all MS systems and policies will be provided

What You Can Expect From MORGAN STANLEY

At Morgan Stanley, we raise, manage and allocate capital for our clients - helping them reach their goals. We do it in a way that is differentiated - and we've done that for 90 years. Our values - putting clients first, doing the right thing, leading with exceptional ideas, committing to diversity and inclusion, and giving back - aren't just beliefs, they guide the decisions we make every day to do what's best for our clients, communities and more than 80,000 employees in 1,200 offices across 42 countries.

At Morgan Stanley, you'll find an opportunity to work alongside the best and the brightest, in an environment where you are supported and empowered. Our teams are relentless collaborators and creative thinkers, fueled by their diverse backgrounds and experiences. We are proud to support our employees and their families at every point along their work-life journey, offering some of the most attractive and comprehensive employee benefits and perks in the industry.

There's also ample opportunity to move about the business for those who show passion and grit in their work. To learn more about our offices across the globe, please copy and paste https://www.morganstanley.com/about-us/global-offices into your browser.

Certified Persons Regulatory Requirements

If this role is deemed a Certified role and may require the role holder to hold mandatory regulatory qualifications or the minimum qualifications to meet internal company benchmarks.

Flexible work statement

Interested in flexible working opportunities? Morgan Stanley empowers employees to have greater freedom of choice through flexible working arrangements.

Morgan Stanley is an equal opportunity employer committed to building and maintaining a workforce that is diverse in experience and background. Our recruiting efforts reflect our strong commitment to a culture of inclusion, where individuals are hired, developed, and advanced based on their skills and talents. Our workforce reflects a broad cross-section of the global communities in which we operate, bringing a variety of backgrounds, talents, perspectives, and experiences.

For more information, please visit: https://www.morganstanley.com/people-opportunities/eeo.

At Morgan Stanley, we advise, originate, trade, manage and distribute capital for people, governments and institutions, always with a standard of excellence and guided by our core values. Morgan Stanley is dedicated to providing first-class service to our clients, in a way that reflects our commitment to creating a more sustainable future and fostering stronger communities around the world. In each line of business, we strive to demonstrate our belief in the power of transformative thinking, innovative strategies and leading-edge solutions and in the ability of capital to work for the benefit of all society.