Human Resouces Assistant

UN Secretariat; Bonn; On-site; EUR 42,000 - 54,000; Full time

Job summary

UN Secretariat in Bonn, Germany seeks an experienced Human Resources Assistant to provide expert guidance on HR policies, draft official responses, and maintain HR data in the Umoja ERP system. The role supports payroll accuracy, policy development, and end-to-end talent management within the organization.

The ideal candidate has seven years of HR experience (reduced to five with a first-level university degree), strong drafting and analytical skills, and fluency in English.

Qualifications

• High school diploma or equivalent required.
• Seven years of HR management/administration experience; five years with a first-level university degree.
• Experience in knowledge management, drafting, HR policy, staff administration, and advising on HR issues.

Responsibilities

• Review and draft responses to policy advice and exceptions to Staff Rules; provide authoritative interpretations.
• Maintain and update HR data in Umoja ERP; ensure payroll accuracy.
• Draft information circulars and policy guidelines.
• Coordinate with entities like ICC and Umoja HR Joint team on duty station attributes.
• Support salary and conditions of service for various personnel groups; assist in reports and dashboards.
• Conduct HR policy research and contribute to background materials.
• Perform general office support including correspondence, record-keeping, and scheduling; assist with salary surveys and cost of living surveys.

Skills

Professionalism

Communication

Planning & Organizing

Accountability

Client Orientation

Education

High school diploma or equivalent

Tools

Umoja ERP

Job description

Organizational context: The Global Strategy and Policy Division is the central authority for human resources management, developing strategies and policies to attract, develop, and retain a diverse global workforce. This role is within the Field Strategy and Conditions of Service Section, reporting to a team member, and contributes to the division's goal of providing policy and thought leadership for talent management.

Job purpose: The Human Resources Assistant supports the Global Strategy and Policy Division by providing expert advice and guidance on HR policies, procedures, and practices. This role involves drafting responses to policy queries, preparing official communications, and maintaining critical HR data within the Enterprise Resource Planning system (Umoja). The position is crucial for ensuring accurate payroll, supporting policy development through research and analysis, and generating reports to inform decision-making. The assistant also provides essential administrative and logistical support, contributing to the effective end-to-end management of talent within the UN Secretariat.

Responsibilities: Review and draft responses to requests for policy advice and exceptions to Staff Rules, providing authoritative interpretations. Offer guidance on HR policies, procedures, and practices, developing comprehensive written responses to queries. Draft information circulars and policy guidelines. Maintain and update conditions of service data in the Umoja ERP system, ensuring accuracy for payroll. Coordinate with relevant entities like the International Civil Service Commission and Umoja HR Joint team on duty station attributes. Support the calculation and maintenance of salaries and conditions of service for senior officials and other personnel groups. Conduct research on HR policy issues, assisting in the preparation of reports and background materials. Analyze data and generate reports, dashboards, and charts to support policy development and workforce analysis. Provide general office support, including correspondence, record-keeping, and scheduling. Assist with special projects, such as salary surveys and cost of living surveys.

Education: A high school diploma or equivalent is required.

Work experience: A minimum of seven years of experience in human resources management, administration, law, or a related field is required. This is reduced to five years with a first-level university degree. Experience in knowledge management, drafting, UN Common System or similar international organizations, staff administration, HR policy, administrative law, internet research, ERP systems, data analysis, and advising on HR issues is required.

Skills: Professionalism, Communication, Planning & Organizing, Accountability, Client Orientation.

Required languages: English

Desired languages: French