Human Resources Assistant, Operations Support, Bonn, Germany, G5 FTA

UN Women; Bonn; On-site; EUR 40,000 - 55,000; Full time

Job summary

UN Women Office in Bonn, Germany seeks an HR Assistant to provide administrative and logistical support to Office Operations, ensuring efficient HR services.

You will manage contracts for consultants, assist the procurement process, coordinate travel and events, maintain confidential HR records, and support recruitment for affiliate personnel, interns and fellows.

Qualifications

• Completion of secondary education is required.
• A Bachelor's degree in Business Administration or a related field is desirable.
• Progressively responsible experience in administration, procurement, HR or logistics is required.

Responsibilities

• Provide comprehensive administrative and logistical support, including managing contracts for consultants and contractors, processing e-requisitions, and handling HR procurement matters.
• Support the preparation of procurement plans and processes, and arrange travel and logistics for the HR team.
• Coordinate meeting and event logistics, ensuring efficient and budget-conscious arrangements.
• Maintain a systematic filing system for confidential materials and utilize specialized software for data entry and report generation.
• Assist in the administration and implementation of HR strategies, including preparing and processing contracts, extensions, and renewals for consultants, and coordinating with relevant units for timely issuance.
• Support the recruitment of affiliate personnel and provide administrative assistance for the Internship and Fellowship Programme, including reviewing terms of reference and selection packages.
• Maintain staffing lists and reports, and perform Leave Monitor duties.

Skills

Administration

Contract Management

Procurement Support

HR Support

Logistics Coordination

Travel Arrangements

Event Coordination

Filing Systems

Data Entry

Report Generation

Recruitment Support

Internship/Fellowship Administration

Leave Monitoring

Office Software Proficiency

ERP Systems (desirable)

Education

Secondary education

Bachelor's degree in Business Administration or related field

Tools

MS Word

MS Excel

Oracle Cloud

Job description

Organizational context: UN Women is dedicated to gender equality and the empowerment of women. The Human Resource (HR) Division ensures efficient HR services, including strategic planning, recruitment, and development. The HR Assistant role supports the HR Division in Bonn, Germany, by performing essential administrative and operational tasks to ensure high-quality service delivery.

Job purpose

The HR Assistant provides crucial administrative and logistical support to the UN Women Office Operations, ensuring the smooth functioning of HR processes. This role is vital for managing contracts, supporting procurement, coordinating logistics for events and travel, and maintaining HR records. The position contributes to the effective delivery of HR services, aligning with UN Women's policies and strategies, and supports the recruitment and administration of affiliate personnel, interns, and fellows.

Responsibilities

• Provide comprehensive administrative and logistical support, including managing contracts for consultants and contractors, processing e-requisitions, and handling HR procurement matters.
• Support the preparation of procurement plans and processes, and arrange travel and logistics for the HR team.
• Coordinate meeting and event logistics, ensuring efficient and budget-conscious arrangements.
• Maintain a systematic filing system for confidential materials and utilize specialized software for data entry and report generation.
• Assist in the administration and implementation of HR strategies, including preparing and processing contracts, extensions, and renewals for consultants, and coordinating with relevant units for timely issuance.
• Support the recruitment of affiliate personnel and provide administrative assistance for the Internship and Fellowship Programme, including reviewing terms of reference and selection packages.
• Maintain staffing lists and reports, and perform Leave Monitor duties.

Education

Completion of secondary education is required. A Bachelor's degree in Business Administration or a related field is desirable.

Work experience

A minimum of 5 years of progressively responsible experience in administration, procurement, HR, or logistic support services is required. Proficiency in computer and office software packages (MS Word, Excel) is essential. Experience with ERP systems, particularly Oracle Cloud, is desirable.

Skills

• Administration
• Contract Management
• Procurement Support
• HR Support
• Logistics Coordination
• Travel Arrangements
• Event Coordination
• Filing Systems
• Data Entry
• Report Generation
• Recruitment Support
• Internship/Fellowship Administration
• Leave Monitoring
• Office Software Proficiency
• ERP Systems (desirable)

Required languages

English

Desired languages

• Arabic
• French
• Russian
• Spanish