HR & Admin Operations Specialist

Bybit; Bayern; Hybrid; EUR 60.000 - 80.000; Vollzeit

Zusammenfassung

A fast-growing tech company is looking for a Senior HR & Office Operations Specialist to manage end-to-end HR operations and office administration. You will ensure compliance with Austrian and EU labor laws while supporting employee engagement and operations. The ideal candidate has over 5 years of experience in HR and office management, along with fluency in both German and English. This is a hybrid role with relocation to Vienna required.

Qualifikationen

• Minimum of 5 years of experience in HR operations, shared services, or office administration.
• Strong knowledge of Austrian and EU labor and immigration laws.
• Experience in managing office operations and vendor relationships.

Aufgaben

• Manage onboarding, contract preparation, and employee lifecycle.
• Handle visa and residence permit processes for Austria and EU.
• Collaborate with Payroll and Finance for accurate monthly payroll execution.
• Oversee procurement and logistics of office supplies.
• Plan and execute local in-person and virtual events.

Kenntnisse

Fluency in German

Fluency in English

Stakeholder management

Problem-solving

Office management

Interpersonal communication

Organizational skills

Ausbildung

Bachelor's degree in HR, Business Administration, or related field

Tools

SAP

Jobbeschreibung

This Position requires relocation to Vienna.

Position Summary

We are looking for a highly organized and experienced Senior HR & Office Operations Specialist to join our growing EU team. This hybrid role combines end-to-end HR operations, immigration support, and payroll coordination with office administration and employee engagement responsibilities. You will play a critical role in supporting our employees throughout their lifecycle while ensuring our workplace remains efficient, compliant, and engaging.

Key Responsibilities

HR Operations & Shared Services

• Employee Lifecycle Management:
• Manage onboarding, contract preparation, probation tracking, promotions, transfers, and exits.
• Provide HR guidance in line with Austrian/EU labor laws and company policies.
• Work Permit & Immigration Support:
• Handle visa, Blue Card, and residence permit processes for Austria and other EU regions.
• Coordinate with legal partners and government authorities to ensure timely and compliant processing.
• Payroll Coordination:
• Collaborate with Payroll and Finance to ensure accurate monthly payroll execution.
• Review and verify HR-related data such as new hires, terminations, and statutory contributions.
• Employee Orientation & Policy Management:
• Lead onboarding sessions and maintain employee handbooks and orientation materials.
• Serve as a point of contact for HR queries regarding policies, benefits, and procedures.
• Regional Expansion Projects:
• Support HR setup in new EU markets by drafting localized contracts, designing compliant HR policies, and ensuring payroll and legal alignment.

Office Administration & Engagement

• Office Management:
• Manage office supplies, vendor relationships, lease agreements, and any fit-out or office relocation projects.
• Ensure a safe, efficient, and welcoming office environment for both employees and visitors.
• Vendor & Asset Management:
• Oversee procurement and logistics of office and merchandise supplies.
• Maintain strong relationships with service providers and vendors.
• Employee Engagement & Welfare:
• Plan and execute local in-person and virtual events, celebrations, and welfare arrangements (e.g. meals, gifts, transportation).
• Support team-building initiatives and promote company culture.
• Business Travel & Relocation Support:
• Assist in travel bookings, focusing on visa and accommodation arrangements for guests, business travelers, new hires, or relocation cases.

Key Requirements

• Bachelor's degree in HR, Business Administration, or a related field.
• Minimum of 5 years of experience in HR operations, shared services, or office administration, preferably within the EU.
• Strong knowledge of Austrian and EU labor and immigration laws.
• Familiarity with payroll processes and HRIS systems (e.g., SAP).
• Experience in managing office operations and vendor relationships.
• Excellent organizational, multitasking, and interpersonal communication skills.
• Strong stakeholder management and problem-solving abilities.
• Fluency in both German and English is required.