Head of Office & Senior Executive Assistant (Remote, CET‑aligned)

CELIS Institute; Berlin; Remote; EUR 40.000 - 60.000; Vollzeit

Zusammenfassung

A high-impact institute is seeking a Head of Office & Senior Executive Assistant to the Executive Director. This full-time, remote position requires substantial experience in running executive offices and fluent English. The candidate will coordinate schedules, manage special projects, and oversee operations while ensuring high discretion. Occasional travel may be necessary. Interested candidates should submit their CV along with a short cover letter and references.

Qualifikationen

• Substantial experience running executive offices (industry, law firm, institute) or as Chief-of-Staff.
• Meticulous attention to detail and high discretion.
• Fluent English (C2); German and/or Spanish preferred.

Aufgaben

• Run the virtual office and support the Executive Director.
• Coordinate multi-calendar scheduling and protect focus time.
• Lead special projects from scoping to delivery.

Kenntnisse

Executive office management

Attention to detail

Fluent English (C2)

Conflict sensitivity

Jobbeschreibung

Overview

Job Opening CELIS Head of Office & Senior Executive Assistant to the Executive Director (m / f / d). Remote (CET‑aligned). Full‑time. Help us keep a high‑impact Institute moving—smoothly, discreetly, and on time.

Responsibilities

• Run our virtual office, support the Executive Director with executive support and special projects, and keep complex schedules and stakeholders on track.
• Coordinate multi‑calendar scheduling and protect focus time.
• Lead special projects from scoping to delivery (briefs, decision memos, risk & issue logs; “fixer” mindset).
• Run CELIS operations: document & light contract management, CRM & public comms, project & financial reporting, time‑recording compliance, recruitment & onboarding.
• Plus) Support WordPress and professional social media.

Qualifications

• Substantial experience running executive offices (industry, law firm, institute) or as Chief‑of‑Staff.
• Meticulous attention to detail; confident, assertive presence; high discretion and conflict‑sensitivity.
• Fluent English (C2); German and / or Spanish a plus.
• Exposure to EU / international law and / or international economic relations is a plus.

Why CELIS

100% remote, CET‑aligned; occasional travel; a high‑trust environment with direct access to leadership.

Apply : Send CV + short cover letter. Include two references; work samples (e.g., editing) welcome. We review on a rolling basis; shortlisted candidates will be invited to (1) a 30‑min conversation and (2) a short work sample (max. 90min).

Full text of job opening : https://lnkd.in/eQW9vR67