Grant Manager

Heidelberg University Hospital; Heidelberg; On-site; EUR 70,000 - 100,000; Full time

Job summary

Heidelberg University Hospital is seeking an experienced Grant Manager to oversee the full lifecycle of research grants and shape strategic funding for translational clinical AI projects.

You will identify opportunities, coordinate competitive proposals across Horizon Europe, ERC, MSCA, and other funders, and ensure compliant budgets and timely reporting. Collaboration with PIs and funders will be central to strengthening the institute's research impact.

Qualifications

• PhD in Life Sciences or related field.
• Several years of professional experience in research grant management across the full lifecycle.
• Demonstrated expertise in Horizon Europe, ERC, and MSCA.
• Proven experience developing competitive research proposals and managing complex funding portfolios.
• Strong budgeting, financial monitoring, reporting, compliance, and grant closeout knowledge.
• Experience advising Principal Investigators and coordinating multi-partner/international collaborations.
• Excellent communication skills in German and English (written and spoken).
• Proactive, analytical, solution-oriented with strong organizational and relationship-management abilities.

Responsibilities

• Identify and evaluate national and international funding opportunities and develop strategic funding recommendations.
• Lead preparation, coordination, and submission of competitive grant applications (Horizon Europe, ERC, MSCA, foundations, industry).
• Develop compliant budgets and financial plans per sponsor requirements.
• Coordinate consortium development and support partnership negotiations.
• Oversee awarded grants throughout their lifecycle including financial monitoring and reporting.
• Ensure compliance with institutional, legal, and sponsor regulations and prepare audit-ready documentation.
• Advise PIs, deliver funding expertise, and run training sessions to strengthen funding success.

Skills

Grant lifecycle management

European funding programs

Budgeting & financial monitoring

Relationship management

German & English communication

Education

PhD in Life Sciences or related discipline

Job description

Do you see research funding not simply as an administrative process, but as a strategic driver for scientific excellence and institutional growth? Are you motivated by identifying the right funding opportunities, developing competitive proposals, and supporting researchers from the first idea through to successful project completion? Then help us shape the future of clinical AI with us. Our newly established institute brings clinical AI from discovery and validation into routine care and drives AI transformation across the hospital and medical faculty. To support our scientific ambitions, we are looking for an experienced and proactive Grant Manager. In this role, you will oversee the full lifecycle of our grants - from identifying suitable funding opportunities and coordinating competitive proposals to grant management, financial oversight, reporting, and final closeout and audit. You will work across a broad funding landscape, including European programmes such as Horizon Europe, ERC and MSCA, national research councils, government ministries, charitable foundations, and industry partnerships. As the Institute's expert on research funding, you will combine strategic advice with strong knowledge of funding requirements and compliance. You will build trusted relationships with researchers and external funders alike, ensuring that our growing grants portfolio supports the Institute's scientific goals while meeting all institutional, legal, and funder obligations. If you enjoy working at the intersection of science, strategy, funding, and people, and want to play a key role in building the foundations of a growing clinical AI institute, we look forward to hearing from you.

Your tasks

• Identify and evaluate national and international funding opportunities while developing strategic funding recommendations for researchers and institute leadership
• Lead the preparation, coordination, and submission of competitive grant applications, including Horizon Europe, ERC, MSCA, foundation, and industry-funded projects
• Develop compliant project budgets and financial plans according to different sponsor requirements and funding models
• Coordinate consortium development, support partnership negotiations, and contribute to the preparation of consortium agreements
• Oversee awarded grants throughout their lifecycle, including financial monitoring, amendments, funder communication, and resource allocation
• Ensure compliance with institutional, legal, and sponsor regulations while preparing high-quality interim and final reports as well as audit-ready documentation
• Act as the primary advisor for Principal Investigators, delivering funding expertise, training sessions, and portfolio analyses to strengthen long-term funding success

Your profile

• PhD in Life Sciences or a related scientific discipline
• Several years of professional experience in research grant management with responsibility across the full grant lifecycle
• Demonstrated expertise in European funding programmes such as Horizon Europe, ERC, and MSCA
• Proven experience developing successful competitive research proposals and managing complex funding portfolios
• Strong understanding of budgeting, financial monitoring, reporting requirements, compliance, and grant closeout processes
• Experience advising Principal Investigators and coordinating multi-partner or international research collaborations
• Excellent communication skills in German and English, both written and spoken
• A proactive, analytical, solution-oriented personality combined with strong organizational and relationship-management skills

About us

For any questions, please contact Dr. Silvia Barbosa

Drive research impact through funding!