German-speaking Personal Assistant

Centre People; Frankfurt; Vor Ort; EUR 40.000 - 60.000; Teilzeit

Zusammenfassung

An established industry player in Frankfurt is seeking a dedicated Personal Assistant to support its Representative and administrative operations. This part-time role combines traditional secretarial duties with lifestyle support and basic research tasks. The ideal candidate will be detail-oriented and thrive in a bilingual environment, with fluency in German and English being essential. Familiarity with Japanese culture and language is a plus. Join a dynamic team and contribute to a vital organization while enjoying a supportive work atmosphere.

Qualifikationen

• Fluent in German and English with strong communication skills.
• Experience in secretarial or administrative roles preferred.

Aufgaben

• Manage appointments and travel arrangements for the Representative.
• Conduct basic research on economic and political developments.

Kenntnisse

Fluent in German

Fluent in English

Japanese language ability

Attention to detail

Problem-solving skills

Ausbildung

Experience as Personal Assistant

Experience as Secretary

Experience as Office Administrator

Tools

Microsoft Office

Jobbeschreibung

A Japanese government-related organization based in Frankfurt is currently seeking a Personal Assistant (PA) to support its Representative and administrative office operations.
This role combines classic secretarial tasks with lifestyle support and basic research duties. The ideal candidate will be calm, detail-oriented, and comfortable working in a bilingual environment. Familiarity with Japanese culture and language would be a strong asset.

KA46504
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ELIGIBLE APPLICANTS:
- (O) Eligible visa: Permanent residence, Spouse, Partner
- (X) NOT eligible: Student visa, Requiring visa sponsorship, Working holiday visa, Job seeker visa
Work type: Office-based
VISA SUPPORT: No
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TYPE: Part-time, Permanent
WORKING HOURS: 30h a week (4 or 5 days)
SALARY: up to €2,424/ month + 1 month fixed bonus
START: Ideally starting from July 2025
LOCATION: Frankfurt (office based)

Personal Assistant Main Responsibilities:
Secretary tasks
• Making appointments for meetings, business dinner/lunch, etc.
• Arranging air and train tickets, hotels, and restaurants for business trip.

Support of representative tasks
• Visa application
• Opening bank accounts
• Obtaining driver's license
• Filing and storing personal information and related documents
• Contact and coordination with vendors and contractors (regarding office repairs, medical insurance, cell phone, etc.)
• Preparing and sending mail, Christmas cards, invitations, etc.
• Support for staffs' daily life

Research and Report tasks
• Basic Research on German economic and political developments via German media

Personal Assistant Ideal Candidate:
• Fluent German and English language skills, with strong communication abilities in both spoken and written form
• Japanese language ability is a plus
• Personal Assistant, Secretary, or Office Administrator preferred
• Proficient in Microsoft Office (Excel, Outlook, Word, etc.)
• High attention to detail and problem-solving skills

** All applicants for the German-speaking Personal Assistant must have the right to work in the country without any restrictions as the Company is not able to offer visa support.

**We regret that we cannot accept applications from Working holiday, Graduate or Student visa holders.